Tag: attention

Start Your Meeting With Reflection Time

When we arrive at a meeting, our thoughts are often elsewhere rather than in the room – with the unfinished task we have just left, the things that we have to do, the work that will not get done as a result of the meeting.

So we do not have a meeting of minds, because the minds of people “present” are elsewhere – we have a physical collection of people.  People are not present in the sense that their attention is not fully on the meeting, its purpose and goals.

What exacerbates this situation is that many people “at” the meeting are checking their phones for their latest emails or social media updates, doing their to-do lists or planning another activity.  This multitasking in itself is both personally injurious (can cause inflammation of the brain) and contaminates the meeting (inattention spreads).

What some organisations are starting to do now is to begin their meetings with a short reflection time (5-10 minutes) so that people can become grounded and really present.  Besides helping people to become focused on the meeting and its purpose, this reflection time reminds people why they are at the meeting and the need to attend to (pay attention to) what is going on.

At a recent mindfulness conference, a group of digital designers from a bank decided then and there that they would start their meetings with a ten minute reflection time.  They realised the power of reflection to develop focus and release creativity.

If you do build in time for reflection at the start of a meeting you will experience a heightened level of focused energy and strengthening of team spirit.  You will also be more productive as a team.  Residual resentments about missed opportunities will be less likely to contaminate the meeting process.

Starting your meetings with time for reflection also helps your team to grow in mindfulness and focused attention so that the benefits flow beyond the meeting.

Image Source: Courtesy of ForMyKerttu on Pixabay

Grow Mindfulness through Reflective Listening

Have you ever been in a “conversation” where the other person was obviously not listening?

They may have been distracted by their own thoughts, looking at their smart phone or watching things going on elsewhere.  While you are talking they could be keying on their computer, shuffling papers or doodling.  One cue that they are not listening is the lack of listening non-verbals, e.g. eye contact, facing you, conversation encouragers such as a nod or smile.

The non-listener will interrupt, talk over you, try to solve your problem before they know what it is and direct the conversation to their own issue or story.

Of course, each of us engages in one or more of these behaviours at one time or another.  The net result of the failure to listen is that the speaker becomes frustrated, annoyed and even aggressive in tone or posture.

When you really listen, you give the speaker the gift of affirmation – you affirm their existence, their worth and that you value them enough to pay attention to them (rather than to your own needs).

However, to listen reflectively you need to be present to the other person – to be mindful.  You can reflect what the speaker is saying through summarising, paraphrasing and checking for understanding.

Reflective listening requires focused attention – a key feature of mindfulness.  It is really a two-way street.  The more you listen and focus on someone talking, the more mindful you become; the more you develop the habit of mindfulness, the more you are able to listen reflectively.

You have to learn to use your ears more and your mouth less so you can focus on the other person and what they are saying.

Image source: Courtesy of Pixabay.com.