Tag: bullet journal

Developing Focus and Clarity by Pausing

In the previous post, I drew on the wise counsel of Janice Marturano who argues that to achieve excellence in leadership you need to engage in mindful pauses. Janice, Executive Director and Founder of the Institute for Mindful Leadership, suggests that the busyness of our everyday lives causes a lack of focus and clarity, leading to poor decision making. As the author of Finding the Space to Lead, she argues that there are many ways to create the space in your life to develop focus, clarity and creativity. In her article, Ways to Find Time to Pause, she provides five pause techniques to enable you to find the requisite time and life-space.

  1. Start the day with a mindful approach to having a cuppa – having a cup of tea or coffee early in the morning is a common, everyday practice. However, the routine can become a reinforcement of the busyness of your life if you drink the cuppa rapidly while doing other things such as processing your email or reading a report – you lose the opportunity to build your focus and calm your mind. Janice suggests instead that you bring mindfulness to the experience of the cuppa – focusing on the physical sensations of drinking, the emotional states of relaxation and pleasure and the intellectual break from your incessant, task-focused thoughts.
  2. Use the doorway as a conscious transition point – whether you are having to open a door manually or enter through an automatic door for going to work or to engage in some other task, you can use the doorway as a conscious transition point to another location. This means approaching the action mindfully – being aware of any sensations (e.g. hearing, sight, touch) and forming a clear, positive intention in relation to the next task or activity.
  3. Review how you use your time – do you spend time on what is important or just go through the motions attending meetings mindlessly or undertake tasks just to fill your day (so that you can appear busy)? Janice suggests that you review the meetings that you attend to see whether they are important, focus on the big picture (including your physical and mental health) and broaden your vision to a week and/or a month rather than just today. The latter activity enables you to maintain perspective and is a key element in the bullet journal approach.
  4. Have a “power lunch” – a purposeful, regenerating lunch blocked into each day. People often forgo lunch because they are so busy, but lunch is important to “power your body, mind and heart”. Blocking out time for lunch daily – including time to share lunch with friends, family and /or colleagues – is important. Connection with others can help you to regenerate, break the cycle of incessant thinking/doing and develop openness to new ideas and approaches. Taking time to “power up” is essential for a sustainable, healthy life. The power of the lunch break can be enhanced by mindful eating.
  5. Walk away the tensions of the day with mindful walking – you can notice the build-up of tension in your body as the day progresses and walking can provide a release. Mindful walking entails focusing on the act of walking slowly -stilling the mind and being fully aware of your bodily sensations as you walk. This activity not only releases tension but also builds focus and clarity.

As we grow in mindfulness through mindful practices such as pausing during the day, we can heighten our internal and external awareness and achieve focus, calm, clarity and creativity.

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Image by Дарья Яковлева from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Creating a Journal to Declutter Your Mind

Ryder Carroll in a TEDx Yale Talk titled, How to declutter your mind – keep a journal, highlighted the role a journal can play in helping you to overcome the busyness in your life and lead what he calls an “intentional life” – a life lived with intent, focus and purpose. He maintained that we cause ourselves stress and anxiety by cluttering our minds with things that are not important and as a result lose sight of things that matter to us.

Our thoughts are discursive – one thought follows another in an endless stream. These thoughts and our busyness are often driven by expectations – our own and those of others in our life. As discussed previously, expectations can hold us captive and erode our freedom of choice. In some organisations, busyness has become a sign of importance – where the expectation is to be “seen-to-be-doing”, rather than being and achieving.

Ryder states in his presentation that today we suffer from “decision fatigue” resulting from “choice fatigue”. At every moment of the day we are confronted with choices and decisions – you only have to try to buy a simple product at a supermarket to experience this at a micro level. Decisions take time and energy and time is a non-renewable resource – the very words, “take time”, indicate that we consume time in our lives as we live out our choice-making and act on our decisions.

Create a journal to declutter your mind

Journalling has been shown to be beneficial for many reasons – not the least of these being to improve our overall well-being. Ryder, however, emphasises the necessity of a journal to help declutter our minds and free our thinking to focus on the things that are important to us. He suggests that a journal can serve the purpose of a “mental inventory”, where you record your tasks, events and notes as a way to better manage the present, track what has happened in the past and plan your future.

He provides a simple approach to journalling that he calls a “bullet journal” and provides a very brief video to explain this approach. The name derives from the methodology of creating different forms of bullet points to identify tasks, events and notes.

Ryder highlights the importance of reflection to underpin his approach to mind management. He suggests that it is not enough just to record the relevant information but also to review what has been written. He offers three considerations that can form the basis of a daily, weekly or monthly review of your individual journal entries:

  • does it really matter?
  • is it important to achieve or realise?
  • is it merely a distraction?

Recording without reflection is just reinforcing busy behaviour – without review there is little development of self-awareness and self-management. The review can be strengthened by consciously developing a focus for our time and energies.

Developing focus and productivity through small projects

Ryder’s approach to developing focus is to identify things that are important to us to achieve and to frame them as small projects (breaking down larger projects into smaller parts or milestones). He then suggests that these are incorporated in the monthly plan of your bullet journal, while the relevant tasks that make up an individual project can be collected in a project plan or what he describes as a “collection”.

The small projects act as a point of focus in any given month, serve as a way to channel time and energy, engage your curiosity and build a sense of self-efficacy through achieving identified milestones and project outcomes. Breaking goals down into achievable parts is a proven approach to increasing your productivity. Ryder suggests that the small projects should be something that is within your control – they are free from externally imposed barriers, they are expressed as achievable tasks/outcomes and can be done in the limited timeframe of a month (which lines up with the monthly planning cycle that he recommends). These small projects give us a sense of control and increased agency which serve as a foil to the sense of losing control which comes with endless busyness.

As we develop our journal to declutter our mind and manage our time and energy, we can free ourselves to grow in mindfulness through reflection and meditation and open our lives to less stress and more creative opportunities.

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By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of raydigitaldesigns on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.