The Mindfulness Initiative: Mindfulness in the Workplace

The Mindfulness Initiative is a policy group that developed following mindfulness training for British MPs, peers and staff and now works with politicians from around the world.  It helped UK politicians to establish a Mindfulness All-Party Parliamentary Group (MAPPG).

It is interesting to note that the primary patrons of the policy group are Emeritus Professor Jon Kabat-Zinn and Ruby Wax, comedian, who has completed a Masters in mindfulness-based, cognitive therapy at the Oxford University Mindfulness Centre.

The Mindful Initiative also assisted the MAPPG to undertake a parliamentary inquiry into mental health in a number of arenas, resulting in the production, after 8 parliamentary sittings, of the Mindful Nation UK report.

Shortly afterwards in 2016, The Mindfulness Initiative published a new document, developed by the Private Sector Working Party, which was called, Building the Case for Mindfulness in the Workplace.   This document is the primary focus of my post.

The latter document focused on mindfulness in the workplace and provides an explanation of mindfulness, identifies the potential benefits for business and discusses workplace implementation issues and strategies.  The ideas advanced in Building the Case are strongly supported by reported research and shared experience captured in documented, organisational case studies.

It provides an excellent starting point for any organisation envisaging the development and implementation of a mindfulness program for their executives, managers and staff.  Besides individual mindfulness training, it also touches on organisational mindfulness as a cultural approach.

One significant point that Building the Case makes is that mindfulness is not the province of a particular religion, such as Buddhism.  The report contends, based on the work of Dane (2011) and Kabat-Zinn (2005), that:

mindfulness is best considered an inherent human capacity akin to language acquisition; a capacity that enables people to focus on what they experience in the moment, inside themselves as well as in their environment, with an attitude of openness, curiosity and care.

The problem of course is that with life in our fast-paced world, obsession with social media and concerted efforts by interested parties to disrupt our attention, we are fast losing the power to concentrate and focus – we increasingly experience “disrupted attention” and recent research confirms that our attention span is declining rapidly.  Additional research demonstrates that we spend almost 50% of our time thinking about the future or the past and not being present to our internal or external environment.

We also carry with us memories, emotions, prejudices and biases that distort our perception of reality.  This, in turn, results in workplace stress, mental illness and declining productivity.

The Building the Case report highlights the potential business benefits that accrue from the pursuit of mindfulness, focusing on:

  • enhanced well-being and resilience
  • improved relationships and collaboration
  • enhanced performance
  • improved leadership
  • better decision-making
  • growth in creativity and innovation.

To ensure that people approach the implementation of workplace mindfulness programs in a level-headed way, the report challenges a number of myths about mindfulness and addresses the issues involved.

Of particular note, is the emphasis on regular practice of meditation and organisational support mechanisms beyond the initial training to sustain mindfulness within the organisation.

It is clear from the research and case studies cited, that as people in the workplace grow in mindfulness and sustain their meditation practice, they experience real personal benefits that, in turn, flow onto the organisation, work teams and colleagues.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of Free-Photos on Pixabay

Clarity through Mindfulness

Recent neuroscience confirms that mindfulness develops clarity of mind.  This is reinforced by the experience of Chade-Meng Tan through the Search Inside Yourself mindfulness program conducted at Google over the past ten years.

We are able to see things more clearly because our mind is uncluttered by constant, random thoughts or overcome with emotions such as anxiety or fear. We are better able to understand what we see, learn from that understanding and put that learning into practice.

We often have knowledge and skills that we do not utilise in an opportune moment through lack of focus – clarity enables us to more readily access what we know and can do.

Clarity allows our subconscious to work effectively free from the constraints of constant brain chatter and anxiety – and this frees up our capacity for creativity.  Anxiety and fear are real impediments to creative activity.

Through clarity we are better able to see and seize opportunities as they arise.  If our minds are elsewhere, the past or the future, 49% of the time, then we will miss opportunities that come our way.

Clarity helps us to keep things in perspective, so that little things or events are not “blown out of all proportion”.  We are better able to see things for what they are.

An important aspect of clarity is the capacity to better understand what is occurring in conflict situations – we gain a clearer insight into the identity issues for us and for the other person.  We can more clearly see and understand things from their perspective and adopt a more effective response.

Clarity enables us to more accurately appreciate what we access through our senses – sight, sound, touch, taste and smell.  We are less prone to have our sensory perceptions contaminated by negative emotional memories held deeply within our limbic system.

As we grow in mindfulness, we gain clarity – we see things more clearly, understand things better, are more open to opportunities and creative endeavour and are more sensitive to the needs of others.  Clarity impacts many facets of our daily lives, not just our perceptions and mental activity, but also our interactions with others.

So it makes it well worthwhile to maintain mindful practice in pursuit of calm, clarity and happiness.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of pompi on Pixabay

Mindfulness: Realise Your Potential

This post comes to you from Venice, the city of inspiration, a few days before New Year’s Eve and the beginning of 2018.

The closeness to the end of the year and the beginning of the next, prompted Seth Godin recently to write about the power of the possible in these words:

Next year is almost here.

And doing what you did this year probably isn’t going to be sufficient.

That’s because you have more to contribute than you did this year. You have important work worth sharing.

While Seth was writing in the context of marketing, his words are particularly apt in the context of mindfulness at this time of the year as we approach the beginning of 2018.  Here we want to explore the power of mindfulness and what is possible through mindfulness practice.

As we grow in mindfulness, we enhance our potential.  We break free from the shell of negative thoughts that constrain us and learn the power of the present moment.  We develop greater insight into ourselves, those around us and our environment. With mindfulness, we gain clarity to see our potential and the calmness to make the possible a reality.

As Google has found over a decade with their own staff, mindfulness training releases creativity and the capacity for innovation.  There is something about having clarity and calmness in tandem that opens our eyes and minds to what is possible.

What are you going to do with this new found potential?

It is interesting that at one of the largest technology conferences ever held, the organisers set aside a full day to explore “Mindfulness practices that activate your full potential“.  The YouTube video of this last day, provides the contribution of some of the world’s leading mindfulness experts such as Tara Branch, Chade-Meng Tan, Jack Kornfield and Goldie Hawn.

In her presentation on the last day of the conference, Goldie Hawn spoke of how mindfulness had released her joy and potential from the constraints of panic, fear, anger and other negative attitudes and thoughts.

She studied herself and her own brain and the research on neuroscience and came to the conclusion that she had so much experience and knowledge to share.

Goldie recalled that following the trauma of 9/11, she was panicked and paralysed and unable to function.  On remembering, after a week of inertia, how mindfulness had helped her previously, she resolved that she had to do something with the innate potential mindfulness had given her.  She asked herself:

How old are you now?

How long have you been an actress?

How long have you been working as an actress?

How many years do you want to sit in front of a makeup chair?

Because there’s work to be done.  And I want to help. I know too much now!

Goldie went on to establish The Hawn Foundation that brings mindfulness training to thousands of children in schools through a program called MindUP.  What motivated Goldie was the level of depression, fear and suicide in children

So we need to ask ourselves, “How long do you want to sit in front of the makeup chair, living a life of unrealised potential?”

Goldie encourages us to realise our potential through mindfulness:

And if there is any challenge, it is to remember that the one person you need to challenge – to become better in life for you, and for your loved ones and for  your children and your job – is to go to the University of You and become the best human being you can possibly become.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of congerdesign on Pixabay

Multitasking or Single Focus?

I drafted my previous post about support for meditation while in Hong Kong en route to Italy.  Now that we are in Lake Como in northern Italy, I have been able to reflect on my experiences in Hong Kong.  This post is a result of those reflections.

During our Hong Kong stay we visited Chi Lin Nunnery which is a functioning monastery for Buddhist nuns. The Nunnery is an exquisite structure and in the cloisters surrounding the central gardens are sculptures made from Yantan Stone, each with an inspirational subscription.

The inscription for the stone sculpture in the image for this blog post highlights the value of a single focus. The text is taken from the Trainings on Landscape Painting written in Dahua in Guangxi Province China – a province famous for its natural beauty and the influence of its artists on the evolution of landscape art in China.  The text can be seen below:

It reads:

The key to everything is that we should focus on one thing at one time.  Otherwise, we will not be able to concentrate on the essence.

It is interesting that the Chinese knew about the deficiencies of multitasking long before neuroscientists demonstrated through research that multitasking is inefficient, consumes vital energy and is counter-productive.

Dr. Daniel J. Levitin, neuroscientist and author, addresses the negative impact of multitasking in his book, The Organised Mind: Thinking Straight in the Age of Information Overload.

He maintains that constantly changing our focus through multitasking drains our neural resources.  In the process, we are consuming our vital glucose reserves which is why multitasking makes us tired.  It also increases our stress levels.

According to Dr. Levitin, multitasking also negatively impacts our capacity to discriminate, e.g. discern the difference between fact and fiction.  He also argues that when we are multitasking we are storing information in a part of the brain that is difficult to access – so information is incorrectly categorised in the brain.

Other neuroscientists have also demonstrated that multitasking is inefficient and impacts negatively on our productivity and creativity.

in contrast, a single focus is an essential element in building creativity. Dr. Levitin, being a musician himself, studied the behaviour of great songwriters and musicians, like Eric Clapton and Sting, and found that their capacity for a single focus and ability to be-in-the-moment were key factors contributing to their creative success.

As we grow in mindfulness, we increase our capacity to maintain a single focus during our daily endeavours thus increasing our productivity and creativity and avoiding the downfalls of multitasking.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Start Your Meeting With Reflection Time

When we arrive at a meeting, our thoughts are often elsewhere rather than in the room – with the unfinished task we have just left, the things that we have to do, the work that will not get done as a result of the meeting.

So we do not have a meeting of minds, because the minds of people “present” are elsewhere – we have a physical collection of people.  People are not present in the sense that their attention is not fully on the meeting, its purpose and goals.

What exacerbates this situation is that many people “at” the meeting are checking their phones for their latest emails or social media updates, doing their to-do lists or planning another activity.  This multitasking in itself is both personally injurious (can cause inflammation of the brain) and contaminates the meeting (inattention spreads).

What some organisations are starting to do now is to begin their meetings with a short reflection time (5-10 minutes) so that people can become grounded and really present.  Besides helping people to become focused on the meeting and its purpose, this reflection time reminds people why they are at the meeting and the need to attend to (pay attention to) what is going on.

At a recent mindfulness conference, a group of digital designers from a bank decided then and there that they would start their meetings with a ten minute reflection time.  They realised the power of reflection to develop focus and release creativity.

If you do build in time for reflection at the start of a meeting you will experience a heightened level of focused energy and strengthening of team spirit.  You will also be more productive as a team.  Residual resentments about missed opportunities will be less likely to contaminate the meeting process.

Starting your meetings with time for reflection also helps your team to grow in mindfulness and focused attention so that the benefits flow beyond the meeting.

Image Source: Courtesy of ForMyKerttu on Pixabay

The Potential of the Present Moment

 

As you develop your appreciation of the power of mindfulness to make a difference, you become increasingly aware of the potential of the present moment. In the present moment lies creativity, gratitude, zest for life, happiness and the capacity to love.

The famous Irish novelist, Cecilia Ahern, has her central character, Christine, describe the potential of the present moment when reflecting on her life experiences:

Life is a series of moments and moments are always changing, just like thoughts, negative and positive.  …  Moments are precious; sometimes they linger and other times they’re fleeting, and yet so much could be done in them; you could change your mind, you could save a life and you could even fall in love. (How to Fall in Love, p.327)

Heather Bestel, in an email communication, expresses her growing appreciation of the present moment when she writes:

The longer I live the more I’ve come to understand that life is just a moment in time and space. It’s a moment to cherish, treasure, value and honour.

Heather works tirelessly through her blog, publications, videos and email communications to help women appreciate the present moment, to value themselves, overcome depression and find happiness in their daily lives.

She is an great example of making a difference through mindfulness and helping people to appreciate the power of the present moment.

The more you learn to reside in the present moment, the more you are able to realise its potential for improving the quality of your life and that of others.  The present moment is the pathway to happiness, gratitude, creativity and wellness.

Image Source: Courtesy of Pixabay.com

What Am I Doing This For?

Ricardo Semler, entrepreneur and author, became well known for his ground-breaking book on the democratization of organisations.  In Maverick, he describes his approach to managing his business, Semco, which involves allowing employees unprecedented autonomy in many aspects of organization life.

What is not so well known is his personal philosophy of life.  His comments give some insight into his own approach to mindfulness and his perspective on idleness:

The opposite of work is idleness. But very few of us know what to do with idleness. When you look at the way that we distribute our lives in general, you realize that in the periods in which we have a lot of money, we have very little time. And then when we finally have time, we have neither the money nor the health.

Semler suggests that we put off so much in life because we are so busy about the future that we cannot enjoy the present.  In the process, we miss the opportunity to develop wisdom and to pursue the fundamental question of “What am I doing this for?”

And so, what we’ve done all of these years is very simple, is use the little tool, which is ask three whys in a row. Because the first why you always have a good answer for. The second why, it starts getting difficult. By the third why, you don’t really know why you’re doing what you’re doing. What I want to leave you with is the seed and the thought that maybe if you do this, you will come to the question, what for? What am I doing this for? And hopefully, as a result of that, and over time, I hope that with this, and that’s what I’m wishing you, you’ll have a much wiser future.

These comments by Ricardo Semler are extracts from a TED Talk that he gave in 2014, “How to run a company with (almost) no rules.”  The video of this talk is embed below and the transcript is available online for those who prefer to read rather than listen.

Semler asks some fundamental questions about life and work and how we spend out time.  Busyness is the greatest impediment to mindfulness – the pathway to wisdom, calm, clarity and creativity.

Postcript: I often take a short detour in the morning via the Manly Esplanade so that I can see the bay, the islands and the emergent sunrise. On the morning I watched Richardo’s video, I asked myself, “Why don’t I stop and capture the image that I see, instead of rushing back home?” And so the image in this blog post captures calmness in the spotlight of the sunrise.

Image Source: Copyright R. Passfield

Mindful Breathing – Being, not Thinking

Western society is strong on thinking and we have developed so many words to describe the act of thinking.  Here’s just a few:

  • analyze
  • summarize
  • categorize
  • synthesize
  • realize

Jon Kabat-Zinn suggests that we have become so engrossed in thinking all the time that we have lost the art of just being.  We have lost touch with the present moment with all its potential for creativity, calm and clarity. He strongly recommends developing the art of mindful breathing and offers a 3 minute meditation exercise based on conscious breathing:

One of the challenges of mindful breathing is to stop the distraction of thinking and to remain focused in a non-judgmental way – clearing our thoughts as they occur without judging ourselves for their occurrence.

Isabel Allende in her book, Maya’s Notebook, describes Maya talking to her host Manuel and, in the process, identifies the difficulty of staying focused on breathing – on being, not thinking:

I found him watching the sunset from the big front window, and I asked him what he was doing.

“Breathing.”

“I’m breathing too.  That is not what I was referring to.”

“Until you interrupted me, Maya, I was breathing, nothing more.  You should see how difficult it is to breathe without thinking.”   [Maya’s Notebook, p.69]

And therein lies the challenge of mindful breathing – not only do you have to fend off distractions caused by your own thoughts, but also the interruptions unwittingly caused by others who need to share their thoughts or want you to do so.  Thinking has become our substitute mode of being – we live in our minds not in the reality of everyday life and the present moment.

Psychologists point out that this disconnection from the present has resulted in much of the mental illness that is prevalent today – we suffer depression because we are living in the past or suffer anxiety because we are living in the future. Mental health and well-being reside in mindfulness and mindful breathing that are accessible to us at any moment.

Image Source: Courtesy of Pixabay.com

 

Being Still

I suppose like everyone else you find it hard in your busy life to be still and yet being still is a gateway to happiness, creativity and calm.

Isabel Allende once wrote that “life is nothing but noise between two unfathomable silences”. In explaining these words, she went on to say:

We have very busy lives – or we make them very busy.  There is noise and activity everywhere.  Few people know how to be still and find a quiet place inside themselves.  From that place of silence and stillness the creative forces emerge; there we find faith, hope, strength, and wisdom.  However, since childhood we are taught to do things.  Our heads are full of noise.  Silence and solitude scare us most. (About the author, “The Sum of Our Days”, p. 4.)

As Allende explains, being still is about “being” rather than compulsive “doing”.

Jon Kabat-Zinn, in discussing his Mindfulness Based Stress Reduction (MBSR) program, describes how participants stand and do nothing, sit and do nothing, lie and do nothing – they clear their thoughts and just focus on being.  The MBSR Program has proven over more than 30 years to be very successful in helping people deal with chronic stress, panic and many forms of mental illness that are often precipitated by busyness. Kabat-Zinn discusses the program and its origins in his book, Full Catastrophe Living.

Andy Puddicombe suggests that “all it takes is 10 mindful minutes” per day to achieve an increased sense of calm, clarity ad focus.  He reminds us that we spend more time looking after our clothes, our hair and how we look, than in caring for our brain – the centre of creativity, energy and happiness.  Puddicombe demonstrates how our lives have become an endless juggling act, not only juggling things-to-do but also our self-defeating thoughts:

There are many resources available to motivate you to be still or to show you how to achieve this.  RMIT, for example, provides an audio resource on “sitting still” to help students cope with study and life stress. This is part of an online resource that covers “mindfulness and being present“.

Being still and doing nothing is a real challenge, but if you take the time out from your busy life to actually do nothing, for however long each day, you will experience real benefits for your health, well-being and happiness.

Image Source: Courtesy of Pixabay.com

Maintaining Motivation for Practicing Mindfulness

Maintaining motivation to practice mindfulness is a Catch-22 situation: to experience the benefits of mindfulness, you have to practice it; to maintain motivation for your mindfulness practice, you need to experience the benefits.  As you practise, you become more aware of the benefits and the benefits themselves increase.

However, the starting point is to believe that practising mindfulness will give you benefits that you value.  Having started your practice then, you are able to experience the benefits and to use these to motivate yourself to continue.

I found it hard to maintain my attendance at Taoist Tai Chi classes because of work commitments but I had experienced enough of the benefits of Tai Chi to find a way to maintain the practice.

As I persisted with the practice of Tai Chi, I started to experience an increasing number of benefits that now form the motivation for me to continue the practice.  These benefits that I value are:

Focus and concentration – these are essential skills for my work as a consultant and for my writing; they also help with playing tennis (my sporting passion)

Balance and coordination – this is a strong motivator for me because I have found over the years that there is a very clear link between my Tai Chi practice and how well I play during my weekly social tennis; I have written about this link elsewhere

Creativity – I noticed this benefit through my experience of greater creativity when designing workshop processes as part of my consulting practice; Google clearly values this benefit as it developed the Search Inside Yourself (SIY) mindfulness program which has been experienced by more than 4,500 members of their staff- the SIY program is now available to the public on a global basis.

Lower blood pressure – I inherited high blood pressure so anything that helps me maintain a lower blood pressure has many positive side effects

Flexibility – as I grow older, I find that my flexibility suffers. However, Tai Chi clearly improves my flexibility and I experience this on the tennis court and elsewhere; many older people throughout the world (e.g. in China) practise Tai Chi to gain this benefit, among others.

Calmness and clarity – mindfulness and Tai Chi, specifically, develop calmness and clarity and help me to manage stress

Reducing the symptoms of arthritis – this is a claimed benefit of Tai Chi which I had some skepticism about until I experienced reduced pain from arthritis in one of the fingers on my right hand when playing tennis; now I can play two hours of solid tennis without the pain recurring or impeding my capacity to play well

Reflective listening – Tai Chi and mindfulness practice generally are improving my capacity to listen reflectively, an important means of improving my valued relationships.

I think the moral of this story is that if you persist in the practise of mindfulness you will experience benefits that you personally value.  Both the choice of mindfulness practice and the valued benefits will be influenced by your own lifestyle and personal preferences.

Image source: Courtesy of Pixabay.com