busyness – Page 2 – Grow Mindfulness

Creating a Journal to Declutter Your Mind

Ryder Carroll in a TEDx Yale Talk titled, How to declutter your mind – keep a journal, highlighted the role a journal can play in helping you to overcome the busyness in your life and lead what he calls an “intentional life” – a life lived with intent, focus and purpose. He maintained that we cause ourselves stress and anxiety by cluttering our minds with things that are not important and as a result lose sight of things that matter to us.

Our thoughts are discursive – one thought follows another in an endless stream. These thoughts and our busyness are often driven by expectations – our own and those of others in our life. As discussed previously, expectations can hold us captive and erode our freedom of choice. In some organisations, busyness has become a sign of importance – where the expectation is to be “seen-to-be-doing”, rather than being and achieving.

Ryder states in his presentation that today we suffer from “decision fatigue” resulting from “choice fatigue”. At every moment of the day we are confronted with choices and decisions – you only have to try to buy a simple product at a supermarket to experience this at a micro level. Decisions take time and energy and time is a non-renewable resource – the very words, “take time”, indicate that we consume time in our lives as we live out our choice-making and act on our decisions.

Create a journal to declutter your mind

Journalling has been shown to be beneficial for many reasons – not the least of these being to improve our overall well-being. Ryder, however, emphasises the necessity of a journal to help declutter our minds and free our thinking to focus on the things that are important to us. He suggests that a journal can serve the purpose of a “mental inventory”, where you record your tasks, events and notes as a way to better manage the present, track what has happened in the past and plan your future.

He provides a simple approach to journalling that he calls a “bullet journal” and provides a very brief video to explain this approach. The name derives from the methodology of creating different forms of bullet points to identify tasks, events and notes.

Ryder highlights the importance of reflection to underpin his approach to mind management. He suggests that it is not enough just to record the relevant information but also to review what has been written. He offers three considerations that can form the basis of a daily, weekly or monthly review of your individual journal entries:

does it really matter?

is it important to achieve or realise?

is it merely a distraction?

Recording without reflection is just reinforcing busy behaviour – without review there is little development of self-awareness and self-management. The review can be strengthened by consciously developing a focus for our time and energies.

Developing focus and productivity through small projects

Ryder’s approach to developing focus is to identify things that are important to us to achieve and to frame them as small projects (breaking down larger projects into smaller parts or milestones). He then suggests that these are incorporated in the monthly plan of your bullet journal, while the relevant tasks that make up an individual project can be collected in a project plan or what he describes as a “collection”.

The small projects act as a point of focus in any given month, serve as a way to channel time and energy, engage your curiosity and build a sense of self-efficacy through achieving identified milestones and project outcomes. Breaking goals down into achievable parts is a proven approach to increasing your productivity. Ryder suggests that the small projects should be something that is within your control – they are free from externally imposed barriers, they are expressed as achievable tasks/outcomes and can be done in the limited timeframe of a month (which lines up with the monthly planning cycle that he recommends). These small projects give us a sense of control and increased agency which serve as a foil to the sense of losing control which comes with endless busyness.

As we develop our journal to declutter our mind and manage our time and energy, we can free ourselves to grow in mindfulness through reflection and meditation and open our lives to less stress and more creative opportunities.

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By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of raydigitaldesigns on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Living the Present Moment

The present moment is all we have – this very moment is our life. Yet we spend so much time being someplace else. We are thinking about what we have to do or wishing that our life was different. We can be caught up in the emotions of envy, disappointment or regret and overlook what is happening now.

So often we look forward to an activity with a friend or colleague and yet when the moment arrives, we are thinking of something else – our focus is elsewhere other than the present moment. When we can be really in the present moment we can savour being alone, being with someone we value and appreciate, experiencing the joy of our child’s development and happiness, or the beauty of the nature that surrounds us.

The role of meditation practice – bringing us back to the present moment

In one of her many meditation podcasts, Tara Brach coaxes us to show up fully for our life experiences, instead of being absorbed by our busyness. She encourages us to be with our mind and our body in the moment.

Meditation practice trains us to bring our attention back to the present moment again and again. It helps us to develop the discipline to stop our minds wandering or entertaining thoughts that take us away from the moment that we are experiencing, whatever form it takes.

If we can maintain meditation practice over a sustained period with a degree of frequency, we can begin to find that we tend to stop ourselves in the course of some experience and remind ourselves to savour the moment. This present-mindedness can grow and develop and embrace more of our life and our interactions with others. We can learn progressively to be truly present to ourselves and others.

As Tara points out the starting point is often getting in touch with our own bodies and our bodily sensations – whether it is the sensation of warmth or cold, tightness or softening, retracting or expanding. What we develop through being in the present moment is gratitude and appreciation and we can experience joy and happiness through the process. Tara describes what we develop through meditation practice in these words:

The art of appreciation and showing up for our life and living with more connection and gratitude.

As we grow in mindfulness through meditation, we can appreciate each moment and savour more of our life, instead of letting the present moment continuously pass us by. Through regular and persistent meditation, we develop the art of bringing ourselves back to what we are experiencing in the moment.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of Pexels on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Mindfulness at Work

David Allan maintains that the best place to meditate is at work. In part, this is because it is often in a work situation that you need to be calm and have a clear mind. The cost of being frazzled at work is not only lost time through inability to focus but also lost creativity through inability to access the “spaciousness” of your mind. You need to calm the busyness of your mind to access this creativity.

It is also very true that we spend so much of our time at work that a large part of our day (more than a third) is consumed with thinking and doing, not just being present. This means, too, that we are not taking the opportunity to access the full benefits of our mindfulness practice developed elsewhere on a daily basis.

David Allan found that he was able to book a relatively underutilised room for 15 minutes a day to enable him to undertake some form of meditation at work on a daily basis. He found that this short period of conscious mindfulness practice created real productivity benefits throughout his day and served to break the work stress cycle.

Ways to be mindful at work

In a comprehensive article, Shamash Alidina suggests ten ways to be more mindful at work. I have identified four of these suggestions below that are readily implementable:

Intent to be consciously present – this entails beginning your work day with the clear intent to be present as often as you can. This intent extends to controlling your thoughts when on-task, maintaining focus even on mundane tasks, working a little slower when the opportunity presents (e.g. after a rush to meet a deadline) and reminding yourself of the very clear benefits for work and life offered by mindfulness.
Use brief mindfulness exercises – there are many opportunities throughout the working day to engage in brief mindfulness exercises. These could entail open awareness, awareness of our senses, mindful walking or a short compassion meditation. Sometimes in the workplace we need to engage in a brief self-compassion meditation, instead of beating up on ourselves for a mistake or for unconsciously hurting someone else with our words or actions.
Overcome the temptation of multitasking – this means consciously avoiding distactions (such as checking social media or the news every few minutes), staying focused on a single task at a time and organising your day where possible so that you can do like tasks together.
Use reminders of the need for mindfulness – Shamash has some detailed strategies here that are very helpful. Some of these entail linking a work activity to a mindfulness practice, e.g. when the phone rings, taking a deep breath and reminding yourself to be fully present to the caller. Gradually, with regular practice, these reminders can immediately elicit mindfulness. Some people may find a mindfulness app an appropriate reminder or an aid to mindfulness at work.

Further ways to be mindful at work

Eckhart Tolle in his talk to Google staff suggested ways that they could be mindful at work, including mindful breathing at their workstation. Another mindfulness practice that can be employed at your desk is to occasionally focus on physically grounding yourself by ensuring that your feet are flat on the floor and your legs and back are straight. This can be combined with mindful breathing. If you are facilitating a workshop you could practise mindfulness through a brief loving kindness meditation directed towards one individual who may be struggling or towards the whole participant group.

Grow in mindfulness at work

If we want to grow in mindfulness through our behaviour at work, we need the strong intent to make the most of the opportunities for mindfulness that work presents. Regular practice of mindfulness elsewhere will help to build this intent as well as consciousness of the opportunities for mindfulness at work. Starting small with a single mindfulness practice maintained over three weeks will mean that the practice, such as mindful walking, will become embedded in your daily routine. You can progressively expand these focused practices so that you become unconsciously competent at utilising opportunities for mindfulness at work.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of FirmBee on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Calming the Busyness of Our Minds

Haruki Murakami, the famous Japanese author, in his book A Wild Sheep Chase, gives us an insight into the busyness of our minds when his lead character comments:

My body was hazed to the core, but my mind kept swimming swiftly around through the convoluted waterways of my consciousness, like a restless aquatic organism.

This churning of our brains, stimulated by endless disruptive advertising, means that we spend so little time just being still in both mind and body. There is so much of life we miss out on because we are so unaware with our focus oscillating beyond the present to the past or the future. As Andy Puddicombe suggests, it only takes ten minutes a day to be still and do nothing, while experiencing calmness and happiness – escaping the torment of a turbulent mind.

Jack Kornfield, in discussing awareness, tells the story of a famous violinist who took part in an experiment to demonstrate peoples’ lack of awareness. The violinist was due to play in a concert on a particular night before 1,000 people. However, during the day of the concert, he set up in a busy street in New York and started playing his violin in his inimitable, brilliant style. At the end of the day, he had only $17 USD in his hat which he had left out for donations. Very few people stopped to listen, only young children tended to stop and take in the music.

Most people who walked past the violinist, or hurried past, were “lost in thought” – unable to hear and focus on the beauty of the music. If only we could recapture the wonder of young children who are intensely attuned to their senses and not yet captured by their minds. To wonder at what we hear or see, taste or touch, or smell. requires us to be present like a child. It takes awareness and the ability to still the ferment of our minds.

As we grow in mindfulness through mindfulness practice, we can learn to calm the busyness of our minds and to value stillness and silence – the nurturing environment for creativity and mental health and wellbeing.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of adege on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Mindfulness – Start Small, Start Right Now

The benefits of mindfulness seem enticing – not the least of which are improved mental health, clarity of mind and calmness.

Yet the change from the habit of busyness seems such a big step. How do you go from filling every moment with activity – designed to keep up with a racing mind – to the ability to stop and “be in the moment”, fully present to what is happening around you?

The first step is to change your underlying assumption that busyness will get you what you want – achievement, happiness and success. Unless you change your underlying assumption, you will not be able to sustain a change in your habituated behaviour – you will keep returning to old habits when under stress.

The second step is to “start small, start now”. These are the words of wisdom from entrepreneur and marketing guru, Seth Godin who writes a daily blog. Seth’s advice is:

Start small, start now.

This is better than “start big, start later”.

One advantage is that you don’t have to start perfect.

You can merely start.

While Seth is writing in the context of internet marketing, the above advice has application to many facets of life, not the least of which is how to grow in mindfulness.

In an earlier post, I suggested that to sustain mindfulness practice, you can begin with “one breath at a time” – practising mindful breathing. To start small, is better than not to start at all. If you begin with one simple mindful practice that breaks your current routine, you will be able to persist and progressively grow in mindfulness. Persistence then brings its own reward – increasing benefits and reinforcement of your new habits.

The secret is to find a mindful practice, and timing for that practice, that suits you. Everyone is different, you need to find your own starting point – your next step.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of geralt on Pixabay

What Am I Doing This For?

Ricardo Semler, entrepreneur and author, became well known for his ground-breaking book on the democratization of organisations. In Maverick, he describes his approach to managing his business, Semco, which involves allowing employees unprecedented autonomy in many aspects of organization life.

What is not so well known is his personal philosophy of life. His comments give some insight into his own approach to mindfulness and his perspective on idleness:

The opposite of work is idleness. But very few of us know what to do with idleness. When you look at the way that we distribute our lives in general, you realize that in the periods in which we have a lot of money, we have very little time. And then when we finally have time, we have neither the money nor the health.

Semler suggests that we put off so much in life because we are so busy about the future that we cannot enjoy the present. In the process, we miss the opportunity to develop wisdom and to pursue the fundamental question of “What am I doing this for?”

And so, what we’ve done all of these years is very simple, is use the little tool, which is ask three whys in a row. Because the first why you always have a good answer for. The second why, it starts getting difficult. By the third why, you don’t really know why you’re doing what you’re doing. What I want to leave you with is the seed and the thought that maybe if you do this, you will come to the question, what for? What am I doing this for? And hopefully, as a result of that, and over time, I hope that with this, and that’s what I’m wishing you, you’ll have a much wiser future.

These comments by Ricardo Semler are extracts from a TED Talk that he gave in 2014, “How to run a company with (almost) no rules.” The video of this talk is embed below and the transcript is available online for those who prefer to read rather than listen.

Semler asks some fundamental questions about life and work and how we spend out time. Busyness is the greatest impediment to mindfulness – the pathway to wisdom, calm, clarity and creativity.

Postcript: I often take a short detour in the morning via the Manly Esplanade so that I can see the bay, the islands and the emergent sunrise. On the morning I watched Richardo’s video, I asked myself, “Why don’t I stop and capture the image that I see, instead of rushing back home?” And so the image in this blog post captures calmness in the spotlight of the sunrise.