Managing Remotely: Challenges and Opportunities

Managing remotely brings many challenges and these are compounded in the current uncertain times associated with the relentless march of the Coronavirus.  Managers like their staff can be ill-prepared for the sudden change in their work location and circumstances.  Managers who are used to seeing their staff daily and being able to observe what they are working on, lose that “line of sight” and can become anxious about their perceived loss of control.  Workers themselves can experience a sense of social isolation and can lack access to timely information and adequate technology.  These difficulties can be aggravated by distractions, particularly where there are young children at home and other children who need to maintain a school study program while being unable to attend school.  Managing remotely demands increased flexibility and adaptability on the part of managers, the willingness to “cut their staff some slack” and the emotional agility to manage themselves in times of crisis.

While the challenges of remote management are personally demanding for managers, particularly in times of uncertainty, there are also opportunities inherent in the remote circumstances.  These include the opportunity to develop stronger relationships with individual staff, to build effective teamwork and to promote creativity and capacity development.

The challenges of managing remotely

Staff working from home and/or in remote locations can lose their sense of belonging very quickly and become withdrawn and disengaged.  Managers on our Confident People Management (CPM) Program report that some of the other challenges that arise are:

  • Things can get out of hand quickly
  • Staff can become demotivated because they often do not know “what is going on” (compounded by the absence of the informal, “drink fountain” conversations that often entail sharing, “Did you know that…?”)
  • Misunderstandings and conflict can arise because of the lack of information and/or communication
  • Staff can feel a lack of support because the normal supports (presence of mentors, technical experts and resources) are not readily accessible
  • The working space and/or technology of staff working from home may not be ideal
  • The potential for negative cohesion and “groupthink” to arise in the absence of the physical presence of the manager
  • Staff can experience feeling isolated and this sense of disconnection from others can compound, or be the catalyst for, mental health issues such as loneliness and depression
  • Managing poor performance can be more difficult because of the loss of “line of sight”, the lack of face-to-face interaction and the extra demands of communicating and problem solving on a more regular or routinised basis.

People ideally suited to working remotely are those who are self-reliant, strong communicators, self-directed, resilient, trustworthy and outcomes/results focused.   Unfortunately, in these times of enforced working from home arrangements, managers do not get the opportunity to decide who is personally suited to working from home and whose work is adaptable to a working from home environment.  This situation of lack of control over a critical aspect of decision making can be particularly challenging for a manager and also make performance management even more difficult because some people will not be suited to these quickly implemented, new working arrangements.  The current need for social isolation and social distancing for both managers and staff can place an added burden on the manager and can make it difficult for them to maintain a positive mindset when faced with the added challenges of complexity, uncertainty and anxiety (their own and that of their staff).

The opportunities of managing remotely

Managers on our current CPM Program report that the remote management situation has surprisingly improved their communication with individual staff when they use video as apart of remote communications technology (such as Zoom© or Microsoft Teams©).  Both managers and staff are finding it easier to share openly and with some degree of vulnerability in this new context.  They put these relationship improvements down to the lack of workplace distractions, the absence of an open office environment where privacy is sacrificed in the misguided pursuit of efficiency and a mutual sense of vulnerability (occasioned by the Coronavirus).

With the right strategies for managing remotely, managers can create opportunities for staff to develop new skills, build resilience, improve teamwork and collaboration and gain more enjoyment and motivation in their work.  As the oft-quoted English-language proverb goes, Necessity is the mother of invention – the need to do something imperative about something that is significant to working effectively, generates creativity and innovation.  Both managers and staff are forced to find new ways of working and communicating to maintain their own sense of agency and to achieve the desired team outcomes.

Reflection

There is a tendency to see only the challenges inherent in remote management because of our natural negative bias when we feel threatened or forced to go outside our comfort zone.  However, there are very real opportunities involved in managing remotely, not the least of these being the catalyst to involve managers in accelerated self-development.  As managers grow in mindfulness through meditation, mindfulness practices and reflection they can build their personal resilience, enhance their capacity to make “adaptive change” in their behaviour and more readily access their creativity and innovation.  With every challenge there is an opportunity for personal growth if the manager has worked at creating fertile ground, through mindfulness, for their own flourishing.

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Image by Anrita1705 from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

“Transformative Pyramid” Applied to Meeting the Needs of Customers

Chip Conley developed the “transformative pyramid” as a reflective framework for his leadership philosophy and approach.  He had created it by adapting the work of Viktor Frankl and Abraham Maslow who focused on the hierarchy of human needs.  Applied to employees, the Transformative Pyramid translates into leadership action to meet basic security needs (such as adequate and fair pay), recognition for contribution to the organisation and providing clarity around the meaningfulness of their work.  Chip was very focused on enabling leaders to grow and develop through reflection and to develop a growth mindset in their transition to midlife.  Associated with this mindset change is the need for leaders in midlife to learn through curiosity from millennials in their organisation.

Chip not only applied his Transformative Pyramid to employees but also to investors and customers.  He suggested that in relation to customers, businesses too often benchmarked against the lowest common denominator which in his model represents the security needs of customers.  His pyramid, however, suggests that great companies can move up the pyramid of need and really engage customers to the point where they become intensely loyal and market the company themselves by their word-of-mouth “advertising – sharing their great experience with others in their family and social networks.

Transformative Pyramid applied to customer needs

Chip explained in a podcast interview with Tami Simon that the Transformative Pyramid when applied to customers, involved the same three levels as when the pyramid is applied to employees – survival, success and transformation.  However, each of the levels has a different meaning when applied to customers.  “Survival” relates to meeting customers’ expectations (a basic need also for business survival); “success” in this context involves meeting the desires of customers; and at the highest level, “transformation”, means to differentiate and expand through meeting an “unrecognised need of the customer”.

Identifying and meeting a need of customers that has been unrecognised and unmet is the basis of Chip’s approach to marketing as explained in his book, Marketing That Matters.  Chip gives the example of one of his boutique hotels, Hotel Vitale, that developed a yoga studio on its top-level floor and provided free morning yoga classes.  This met an unexpressed and unrecognised need of travelling businesswomen who wanted to maintain their health to counteract the wear and tear of business travelling.  The convenience of being able to do yoga before work without leaving the hotel premises was a real selling point.  Up until this point, boutique hotels were very much designed as “men’s clubs”- meeting the needs of male business travellers.

Innovation and transformation

Chip drew on his experience as owner and CEO of 52 boutique hotels to put forward what he described as The Three Key Rules Around Innovation and Disruption.  He spoke about (1) foreshadowing that occurs before an innovation (some companies begin to move in the direction of the innovation but their early efforts are incomplete or inadequate); (2) innovators fulfill “an underlying human need that has not been met” adequately or comprehensively; and (3) established companies eventually catch up and adopt the innovation (and we can see this happening daily in the growth of “gluten-free” and “vegan” products in our major supermarkets, previously the province of specialist (organic) stores). 

However, being innovative and creative by departing from established practice takes courage and bravery.  An Australian example is Karen Quinlan who introduced fashion as a key differentiating theme of the Bendigo Art Gallery.  Karen recognised that over 80% of visitors to art galleries were women and they were very interested in fashion and its history.  She set about meeting this “unrecognised need” – a need that art galleries around the world had not met because they were almost exclusively managed by male Art Directors who were blind to this need of their predominant customer base.  Bendigo Art gallery now enjoys global recognition for its innovative approach and theme-based fashion exhibitions.

Chip points out that deep listening to customers can lead to identifying needs that have not been met.  He suggests that what is important in innovation is understanding customer psychographics – their interests, passions, values and who/what they identify with.  He suggests that the great companies develop the capacity to effectively “mind-read” their customers.  To do this their leaders have to be fully present to customers and notice their inclinations, behaviours and self-expression.

Reflection

As we grow in mindfulness, we can develop curiosity, creativity and innovation and begin to understand our own needs and those of our customers/clients.  We can progressively move from trying to make ourselves appear interesting to being genuinely interested in our customers and their unmet needs.  This requires mindful listening, an openness to new ideas (from whatever source) and the courage to act on our insights and avoid procrastination through fear of departing from the established norm.

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Image by Angelo Esslinger from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Developing Resonance through Listening: Leadership in Action

In a previous post I discussed leadership as resonance, drawing on the work of biophysicist Ginny Whitelaw.  Fundamental to this concept is the role of a leader as an “energy concentrator” – capturing, focusing and amplifying energy.  This process is a two-way street.  The leader generates energy alignment and amplification through developing a vision, shaping team culture and enabling the transformation of creative energy into innovation.  On the other hand, the leader captures the energy of his or her followers through listening – being in tune with their energy vibration, removing political and organisational blockages and providing energetic support.  This is very much a form of bottom-up management, in contrast to the former way of concentrating energy through vision and culture which is a top-down approach.  Listening, then, is a means of achieving resonance – aligning with and amplifying energy vibrations from followers.

Listening as resonance

A common expression used to describe the act of listening is to say that people who are actively listening in a conversation are on the “same wavelength” – their energy vibrations are aligned.  Ginny, drawing on neuroscience research, maintains that this statement is both metaphorically and literally true – if the leader is actively listening, they are matching the brain waves of the communicator, making a map of the other person’s energy vibrations within their own brain.  This is what Ginny calls “connected communication”.  As she points out, when we are on the same wavelength, we have access to a deeper level of understanding and information exchange.  This is in direct contrast to parallel conversations where there are no connections and people are “talking past” each other.  In Ginny’s words, listening involves a sensitivity to the point that the conversation changes us and has a healing effect.

Disconnected communication – a lack of listening and dissipation of energy

Communication is a form of energy exchange that can be either employed to make things happen or dissipated through failure to listen by either party in a conversation.  In organisations, it is all too common for staff to lose heart and energy when their leader fails to listen, to be in tune with what they are saying.  This can happen in communications about ideas for improvement, expression of dissatisfaction about some aspect of the workplace or work practices or identification of potential risks.  Leaders can tune out through a need to maintain control, through their own busyness or habit of interrupting the speaker or diverting unpleasant or challenging conversations.  Leaders often attempt to solve the problems of followers before they have heard and understood what the real problem is.

Developing resonance through listening

Leaders can develop their capacity to listen effectively and develop resonance – energy alignment and amplification – through mindfulness practices.  These can take many forms as discussed in this blog – such as meditations to address fear, the need for control, resentment or negative self-talk.  A very useful strategy is to reflect on a situation where you failed to listen effectively.  You can ask the following questions in your reflection:

  • What was the situation and the nature of the conversation?
  • What was happening for me in terms of my thoughts or feelings?
  • To what extent was my need for control involved?
  • How did the exchange impact my sense of self-worth or self-identity?
  • What was my mindset in the interaction?
  • What intention did I bring to the conversation?
  • What words or actions did I use to curtail, redirect or end the conversation?
  • What negative impact did I have on the energy of the communicator?

Honest answers to these penetrating questions can enable you to increase your self-awareness, remove blockages to your listening and open the way to develop resonance through effective listening.

Reflection

The way we listen as leaders can build resonance or dissipate energy.  As we grow in mindfulness through meditation, mindfulness practices in our daily life or reflection on our words and action, we can better attune ourselves to what others are saying – both in terms of the content and significance of their communication. We will be better able to match and amplify their energy and facilitate the transformation of ideas into action.  Mindfulness enables us to be present in the moment, aware of our own emotions and that of others and builds the capacity to self-regulate our words and actions.  Connected communication is a challenge but it is essential to leadership effectiveness as research and our own experience continuously affirms. ___________________________________________

Image by Gerd Altmann from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Bringing an Open Heart to Work

Susan Piver, author of Start Here Now: An Open-Hearted Guide to the Path and Practice of Meditation, presented recently at the Mindfulness@Work Summit on the topic, Create Open Heart Connections at Work.  She explained that having an “open heart” means “softening towards self and our experiences” – accepting ourselves and our life experiences as they are.  In her view it does not mean only having positive thoughts, just being nice all the time or being overly kind to everybody.  While Susan stresses the “softening” aspect of an open heart, she asserts very strongly that there is nothing weak about having an open-hearted stance – in fact, it takes incredible courage to truly face the reality of ourselves and our experience, not hiding behind a mask.  This openheartedness develops rich workplace relations built on respect and a profound recognition of connectedness – thus enabling creativity and innovation to flourish.

Hiding behind a mask

As mentioned in my previous post, we are constantly projecting onto others by judging them by their actions while thinking positively about ourselves because of our good intentions.  Many times, our judgments are projections of what we do not like about our self rather than an innate feature of the character of the other person.  We are not open to our blind spots or unconscious bias. We can carry resentment that is based on false assumptions and a lack of understanding.

We have this tendency to hold onto a self-image that protects our sense of self-worth and, at the same time, creates distance from others.  In contrast, being open hearted enables “respectful relationships” that are essential for workplace productivity, creativity and innovation.  Susan argues that Western society is obsessed with self-improvement but that the starting position for an individual is often self-delusion, a figment of our imagination rather than facing what is real about ourselves.  Even being perfect at meditation becomes a goal in itself.

Meditation as a pathway to an open heart

Meditation enables us to be with ourselves as we are – our feelings, thoughts, disappointments, hopes, anxieties and fears.  It involves a “softening to self” – a path of curiosity and self-discovery.  We begin to notice what is really there not what we think is, or should be, there.  It helps us to surf the waves of life rather than ignore that they exist.  However, an open heart is not achieved easily – it requires a fierce commitment and the courage to “free fall” without the support of self-delusion.

The resultant openness to our real self is liberating – it can be truly transformative.  Part of this outcome is acknowledgement and acceptance of our vulnerability, rather than a pretence of our strength and invincibility.  Susan points out too that the things that are valued in the workplace such as innovation, creativity, insight, wisdom and compassion all require “receptivity” – an openness to receiving, the capacity to be truly present and the ability to connect constructively.  An open heart helps us to negotiate work and life challenges and to engage with others in the workplace in a helpful and creative way. 

The Open Heart Project

The Open Heart Project, led by Susan Piver, is an international, online community of over 20,000 people who engage in ongoing mindfulness meditation practice and sharing.  It is designed to bring peace and harmony to the world through true self-compassion and in-depth relationships and connection.  Susan also offers free information and guided meditations to individuals who subscribe to her weekly newsletter through her blog page.

As we grow in mindfulness through meditation that facilitates an open heart, we begin to see our self and our experiences as they truly are, develop genuine self-compassion and build constructive, productive and creative workplace relationships.

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By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Mindful City Initiative: Mindful.Org

In the previous post I discussed the Mindful City Project focused on a pilot in Highland Park, Illinois. This is only one example of the many initiatives being undertaken in the USA to develop mindful cities. Another key approach is the Mindful City Initiative undertaken by Mindful.Org. I will focus on this initiative in the current blog post.

Mindful City Initiative: Flint, Michigan

The Mindful City Initiative is a social intervention that is one of the three high-leveraged projects undertaken by The Foundation for a Mindful Society. The Foundation aims to improve wellness, health, compassion and kindness in all sectors of society through its publications, Mindful.Org and the Mindful Magazine, as well as projects which aim to cultivate and support mindfulness practices based on evidence-based research. It seeks to achieve these outcomes through an authentic approach to mindfulness that reflects the integrity of the not-for-profit Foundation.

Flint in Michigan is a city that has experienced major crises, e.g. reduction in the GMH workforce from 80.000 at its peak in 1978 to 8,000 by 2010 and lead contamination of its water. The Mindful City Initiative in Flint is designed to utilise mindfulness to assist the regeneration of the city so that it can become, once again, a thriving, healthy and resilient community.

In pursuit of this aim, a two-day workshop – developed and delivered by the Search Inside Yourself Leadership Institute (SIYLI) – was conducted for civic leaders encompassing leaders in businesses, education organisations, healthcare, and philanthropy. SIYLI provides leadership training in mindfulness and emotional intelligence, as well as extensive mindfulness resources, including the latest neuroscience research on mindfulness practices.

The leaders in Flint developed a vision of a “flourishing community” and sought the help of the Mindful City Initiative to develop leadership skills that will achieve active collaboration and innovation to realise their vision. Through this initiative, Mindful.org is linking the city leaders to teachers, partners and programs in the mindfulness arena, as well as providing access to their publications and mindfulness practices offered via their major social media site.

A further initiative is planned for Jackson Hole, Wyoming. The focus here is on “bringing together city leaders and neuroscientists” to enhance civic leadership skills to enable leaders in different sectors to work together to create a sustainable, “healthy community”.

Through social innovations such as the Mindful City Initiative, organisations are working to enable civil leaders to grow in mindfulness and transfer their knowledge, learning and experience to the broader community for the health, welfare and sustainability of their communities.

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Image by John Hain from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.