Ways to be More Mindful at Work

Shamash Alidina, in a very recent article on mindful.org, offered multiple ways to be more mindful at work.  I want to discuss one approach which entails short mindfulness exercises and expand on what Shamash has written.

Using short mindfulness exercises

In the work environment today, everyone tends to be time-poor and under pressure – conditions that can be improved through mindfulness practice.  However, with limited time available, it is important to keep workplace mindfulness practice restricted to short exercises as illustrated below:

Shaping intention – after a brief grounding process, you can focus on what intention you plan to bring to a meeting or interaction with another person.  Clarity around intention can shape positive behaviour even in situations that are potentially stressful.

Checking in on your bodily tension: you can get in touch with your breathing and any bodily tension and release the latter after being grounded.  Tension builds in our muscles often outside our conscious awareness.  Releasing the tension progressively throughout the day can prevent the bodily tension from building up and help to avoid an overreaction to a negative trigger.

Self-regulation – we previously discussed the SBNRR process to identify feelings and bodily manifestations, to reflect on patterns in behavioural response and to use the gap between stimulus and response to develop an appropriate way to respond in a situation that acts as a negative trigger.

Mindful breathing – stopping to get in touch with your breathing particularly if you are feeling stressed or overwhelmed by a situation. You don’t have to control your breathing just notice it and rest in the space between in-breath and out-breath.

Self-forgiveness – we can forgive ourselves and others for the ways in which we hurt them, or they hurt us.  Self-forgiveness requires us to ignore the myths that surround forgiving yourself and to release the burden of our past words and actions that were inappropriate.  Forgiveness of others can be expressed internally and/or externally in words and action.

Gratitude – it is so easy to express gratitude or appreciation whether internally and/or externally.  There are so many things to be grateful for, even when circumstances seem to weigh against us.  Gratitude also has been shown to promote positive mental health and happiness.

Compassion for others – when we observe someone experiencing some misfortune or distressing situation, we can internally express compassion towards them, wishing them wellness, resilience and happiness.

As we grow in mindfulness through mindfulness meditation and reflection, we can develop ways to  practice short mindfulness exercises in our daily work.  We will see many opportunities throughout the day to be more mindful and present to ourselves and others.  We will also learn to be more self-aware and aware of others.  In the process, we can develop better self-management techniques.

 

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Improved Decision Making through Mindfulness Meditation

There are times when we have great difficulty making a decision.  We may be confused by the many options, daunted by the task and overly concerned about the outcomes.  Sometimes, if we are anxious, even relatively small decisions can leave us paralysed.

Decision making can be painful particularly if you can see multiple options and your anxiety grows with the inability to choose between them.  Sometimes this anxiety is driven by a perfectionist streak – we may want to make sure we make the right or perfect decision.  Unfortunately, this is rarely obtainable because we are often making decisions in the context of inadequate information.  The information we do have may be clouded by our emotions or attachment to a particular option or outcome.

Indecisiveness too can be compounded for different personality types.  For example, the Myers-Briggs Personality Type Indicator suggests that people who have a Perceiving (“P”) type personality prefer to remain open and gather more information before making a decision, while the Judging (“J”) type personality likes to get things decided.  These personality traits can  lead either to an inability to make decisions or the habit of making hasty decisions to relieve the tension of decision making.

Improving decision making through mindfulness meditation

Diana Winston from MARC at UCLA provides a meditation podcast to enable improved decision making.  She suggests that we can use mindfulness to focus on our thoughts and emotions during the decision-making process.  In her view we can learn to be present to whatever decision making turns up for us.   We can use the principles of mindfulness to bring awareness to the discomfort of trying to make a decision.

Sometimes this will involve showing self-compassion towards ourselves – accepting that we cannot make the perfect decision, even with full information.  It requires acceptance of the fact that our decision making will be inadequate at times, but that this will provide the opportunity to learn and grow.   Mindfulness meditation can enable us to make the best decision possible at the time, uncontaminated by emotions that can cloud our judgement.

If we bring openness and curiosity to what we are experiencing during decision making, we can name our feelings and learn to control them.  We can better understand the patterns embedded in our decision-making processes.  For instance, we may find that once we have to make a decision, we automatically drop into negative thinking which generates anxiety about the possible outcomes.  Through mindfulness meditation we can learn to control these negative thoughts and focus on addressing the issue and the information available without our negative thinking confounding the issue.

If our thoughts keep wandering or negative thoughts intrude during the process of mindfulness meditation, focusing on sounds can help anchor us as listening is a natural process that we can do with minimal effort.  Listening to sounds can enable us to return to mindful decision making.

As we grow in mindfulness, we can learn more about the pattern of thoughts and emotions behind our decision making, bring them into the spotlight, and develop better self-management techniques so that our decision making is not delayed unduly or contaminated by negative thoughts and emotions.  We can learn to be more compassionate towards ourselves.  Mindful breathing can help us too to manage the tension of decision making.

 

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Mindfulness for Leadership in the Digital Age

Many of the presentations during the Mindful Leadership Online Conference, 17-26 October 2018, focus on what it means to be a leader in the digital age.  Sky Jarrett, for example, discussed Thriving As a Leader in the Digital Age, and highlighted the role of mindfulness in achieving this goal.  Her presentation drew on her experience with Accenture – a global consulting firm – where she is an Executive Coach and Mindfulness Instructor.

As the digital age continues to advance relentlessly with the advent of artificial intelligence and robotics, leaders are faced with new and demanding challenges and the uncertainty that derives from continuous technological, ecological and economic disruption.  Life and work are becoming more complex with the generational shift and the growth in mental illness in the home and the workplace.

Thriving as a leader in the digital age through mindfulness

Sky identified how mindfulness can assist leaders to not only survive the digital era but to thrive and achieve greatness in their chosen arena of activity:

  • Calmness – mindfulness is necessary to develop calmness and equanimity in the face of organisational and community turbulence.  Sky likens the calmness developed through mindfulness meditation to the calm of the “eye of the storm”.  She suggests that the incorporation of mindfulness practice in the life of an executive is an “imperative” like the change from analogue to digital. It is critical for a leader to be grounded and not unsettled by digital turbulence if they are going to lead effectively.
  • Trust – Sky points to the fact that we are operating in a trust economy as part of the macro environment of the digital age.  Trust underpins relationships which are the lifeblood of an organisation or community.  Trust is built through integrity and consistency.  Increasingly, followers look to leaders for guidance, transparency, support and reliability.  Mindfulness builds self-awareness and self-management which are foundational to integrity and the development of trust.
  • Connection and collaboration – the digital age is the era of connectivity. Individuals, groups, organisations and communities are collaborating locally and globally – even competitors are collaborating to achieve common goals.  The complexity and speed of change means that leaders can no longer be isolates steeped in knowledge and relevant experience – they will become increasingly dependent on collaboration with others as change outpaces their ability “to keep up-to-date”.  Mindfulness helps a leader to experience, understand and value connectedness to themselves, others and the world around them.  It also enables them to build the capacity for collaboration and enlightened action in the world.
  • Self-improvement – for many years now, we have focused on externalities including the continuous improvement cycle in organisations.  The time has come for leaders to focus consistently on self-improvement, to take themselves as the the improvement project.  This will require developing emotional awareness through mindfulness and reflection on their thoughts and actions so that a leader can enhance their response ability.
  • Bodily intelligence – Sky suggests that leaders will need a greater connection to their bodies in the digital era.  Bodily intelligence, also termed kinaesthetic intelligence, will enable leaders to sense bodily when things are not right and to take constructive action.  Somatic meditation will assist leaders to enhance their bodily intelligence and to develop the leader’s capacity to trust their body’s intuition (“gut feeling”).
  • Being present – as we have reiterated in this blog, the capacity to be present is an essential skill of leadership, no matter what the era.  However, the digital era places greater demands on leaders to be genuinely present to others when interacting.  The challenge to being present in a digital era characterised by incessant “noise” and disruptive communication, is potentially overwhelming.  Mindfulness builds the capacity to shut our the noise and to fully focus on the person and task at hand.

There are many demands on leaders in the digital age, but as we grow in mindfulness we can bring calmness and equanimity to any situation, build trust and connectedness, focus on improving ourselves through reflection, more readily access our bodily intelligence and become more fully present in our daily interactions.

 

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Bringing Mindfulness to Your Daily Life

Mindfulness is developed through meditation which can take many forms.  When you become adept at meditation, you can access mindfulness at any time of the day in the midst of undertaking any form of daily activity – walking, eating, talking, or driving.

You can develop the art of bringing mindful awareness to anything you do so that you can learn to be more fully in the present moment.   Mindfulness stops you from becoming lost either in the past or the future.

If you can access mindful awareness during your daily life, it can be a place of ease, wellbeing and peace – undisturbed by the waves of life’s vicissitudes.  Mindfulness is a lost art but with meditation practice it becomes more accessible, even easy.  However, the difficulty lies in remembering to access mindful awareness when you are caught up with your daily activity.

Tara Brach, in a meditation podcast, introduces a process called S.T.O.P. to increase your capacity to remember to engage mindfully in whatever you are doing.  This process can be undertaken in a short or very brief form or in a longer, more expanded way.

The S.T.O.P. practice

This practice can be undertaken at any time, particularly when you find yourself agitated or anxious.  The basic practice involves:

  • Stop – pause what you are doing or about to do
  • Take a breath – breathe in deeply and let out the tension with your out-breath
  • Observe – notice what is going on for you emotionally and physically (e.g. anger, tightness in the chest)
  • Proceed – respond with greater awareness and self-management.

This is a practice that can be undertaken at any time during the day in the midst of any activity.  You can stop yourself from your automatic fight or flight response and be more conscious of what is going on for you while also controlling your response.  With the S.T.O.P. practice you can gain more appropriate responsiveness to your daily life and progressively build your response ability.

Tara demonstrates both the short version and long form in her meditation podcast where she introduces the S.T.O.P. practice.  She states that most people seem to find the short version extremely helpful – with some people even using the practice just before a potentially stressful meeting.   Tara suggests that the practice enables you to “intercept reactivity” and to respond with mindful awareness.

As we grow in mindfulness through meditation and practices such as S.T.O.P., we can more readily access self-awareness and self-management.  We can learn to observe what is going on for us so that we do not react compulsively, but with a mindful awareness that enables us to more readily experience equanimity.

 

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Developing Relational Mindfulness

Terry Real, in his podcast interview with Tami Simon of Sounds True, introduced the concept of “relational mindfulness”.  He described this as a skill that we can develop through meditation and reflection.  It entails being able to be in-the-moment in your interactions within your close relationships and to respond from your “adult prefrontal cortex”, while being conscious of the potential, automatic and harmful response of your wounded child.

Relational mindfulness requires recognising that your close relationship is your “biosphere” – it is integral to your ecology.  Terry suggests that “thinking relationally is synonymous with thinking ecologically”.  This, in turn, requires humility – recognition of the mutuality of the relationship, moving beyond the hurt of your wounded child and acknowledging your mistakes and the hurt of the other person.  It also entails being conscious enough to avoid triggering a negative response from the wounded child of the other person in the relationship.

It takes a lot of self-monitoring and self-management developed through meditation and reflection to achieve the requisite humility.  If you can develop self-regulation, you are better able to access your considered, adult response rather than be at the mercy of your compulsive wounded child.

Taking a break to recover and commit to the welfare of the relationship

If, however, despite your best efforts, you are flooded emotionally when you are triggered by the actions or words of your partner, you can withdraw from the interaction.  Terry suggests that the adult, considerate way to do this is to state three things:

  1. your need to take a break to deal with your own emotions around the issue under discussion
  2. your desire to re-engage in a reasonable time, e.g. in an hour
  3. your willingness to think about how the needs of both of you can be met.

It is critical to see the conflicted interaction not as an opportunity to win or prove your partner wrong, but as a chance to take care of your partner (as well as gain increased self-awareness).  Taking care of your partner may mean apologising (this is where humility helps) and asking what you can do to help your partner or to make good their “hurt”.  Accusations targeted at the other’s wounded child only inflame the situation.

As we grow in mindfulness through meditation and reflection we can develop relational mindfulness in our everyday interactions within our close relationships.   Meditation practice and reflection on our interactions will help us build a relational mindset and develop adult responses in situations that trigger our wounded child.  This relational mindfulness, then, will enrich and sustain our close relationships.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Overcoming the Obstacle of Desire During Meditation

There are many obstacles that arise while we are meditating and trying to develop mindfulness.  For example, we can fall asleep during meditation and I previously discussed Jack Kornfield’s ideas for overcoming this obstacle during meditation.

Diana Winston has also explored some obstacles to meditation in her podcasts offered through the weekly MARC meditation podcast series.  What I want to focus on in this post is her discussion of “desire” as an obstacle and her suggested ways of dealing with it.

During the day, we may spend a lot of time revisiting recent pleasant experiences, anticipating future enjoyable events or fantasising about some ideal image of our self engaged in a satisfying activity.  These reflective or anticipatory thoughts can express our desires or cravings and become a barrier to meditation.  However, we have to learn to control our thoughts during meditation.

For example, we may be meditating through focusing on our breath and find our mind wandering to the forthcoming overseas trip or dinner date.  Diana offers a meditation to help remove the obstacle of desire and restore our focus.

Overcoming the obstacle of desire during meditation

Desire and wanting are natural human emotions but they can get in the road of our developing mindfulness through meditation.  The first step in reducing desire during meditation is to become grounded.  Being grounded enables us to shift the focus from our thoughts to our breath and the physical sensations of muscular tension.

Once we have relaxed into a meditative state, we can then bring our attention to the present moment and become aware of the desire – its nature, strength and pattern. We can also notice how we experience the desire in our body, how it is manifested – whether through shallowness of breath, muscular tightness, racing thoughts or any other manifestation.

Having become aware of the desire and its physical and emotional impact, we are then able to choose not to act on it – to develop some degree of self-management towards it.  So, through clearly seeing the nature and strength of a desire during meditation, we are better able to manage it and not be diverted by it or react to it.

As we grow in mindfulness through meditation, we become more adept in being grounded, in fully facing our distracting desires and learning to manage them so that we are not at their mercy.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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The Problem with Identification

I was reflecting recently about why I get upset and disappointed when my sporting team loses a match.  I become annoyed when I perceive that the refereeing is biased (of course, this perception is strongly influenced by my own bias).

In part, I think that my emotional state is influenced by my expectations about how my team will, or should, perform.  I do like to be on the winning side in sport!

On further reflection, I have come to think that the basic problem is one of identification – identifying closely with the team involved.  So, their successes are my successes, their losses are mine also.  I have a sense of pride when they win and a sense of embarrassment when they lose badly.

In some sense then, I am giving over control of my emotions to the vicissitudes and uncertainty of a sporting outcome over which I have no control.   In other words, I am giving control of my emotions to some external event, rather than retaining my own inner, emotional control.

What I find is that through this strong identification, and the strong associated feelings, my calmness is replaced by agitation.  Instead of enjoying the sport as a form of entertainment and relaxation, I become stressed and annoyed.

However, the path to real happiness lies in self-awareness and self-management, not abrogating responsibility for self-control to some external event or the performance of a sporting team.

Reducing identification and loss of control over emotions

How do you reduce the identification with a sporting team if this identification often leaves you upset or, occasionally, on a high?  To me, the starting point is to recognise the level of identification involved and what “rewards” come with this identification.  It means naming the feelings involved and choosing to take back control by reducing my level of identification with the team.

Sometimes, it is as if identification with a sporting team is a way to fill an emotional void – to attempt to replace disappointment and frustration with elation and happiness.  However, the reverse can happen so that disappointment and frustration only deepen in the event of a loss by the team.

As we grow in mindfulness through meditation on our emotional responses in these situations, we can gain the necessary insight and self-awareness to reduce the power of identification and take back control of our emotions through self-management.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Managing Expectations through Mindfulness

Expectations play such a significant place in our lives – we have expectations of ourselves and others in our daily activities.   We expect ourselves to be able to perform well (or exceptionally) in our work, our sport and home life.  We have expectations of others in terms of their words and actions and the level of support they provide to us.

Sometimes we can be captured by external expectations in terms of fitness, health, the way we look, our level of income, where we live and what we wear.  Dr. Harrier B. Braiker captures the essence of this “disease” – fulfilling everyone’s expectations of you to avoid rejection and anger – in her new book, The Disease to Please: Curing the People-Pleasing Syndrome.  Harriet is the author of the 1986 book, The Type E Woman: How to Overcome the Stress of Being Everything to Everybody (reprinted in 2006), in which she challenges “erroneous expectations”.

Expectations can often lead to conflict.  If someone does not fulfil our expectations through their words or behaviour, then we can be upset, annoyed, angry or resentful.  This may extend even to the simplest tasks around the house as well as in the workplace where we have expectations of our managers, colleagues and peers.  Mindfulness can help us gain self-awareness and self-management with respect to our expectations.

Managing expectations through mindfulness

George Pitagorsky, in his article, Using Mindfulness to Manage Your Expectations, focuses on expectations in a work situation, but the principles apply to any context.  He suggests two key strategies for using mindfulness to manage expectations at work:

  1. Being mindful at the outset of a project to ensure that expectations of all involved are aligned.
  2. When expectations are thwarted, being mindful of the feelings you experience and learning to use the gap between stimulus and response to self-manage.

George is the author of Managing Expectations: A Mindful Approach to Achieving Success.  His book which focuses on the experience of a Project Manager involved in organisational transition “explores how to apply a mindful, compassionate, and practical approach to satisfying expectations in any situation”.

Phillip Moffitt discusses the Tyranny of Expectations and argues that living in the now, developed through meditation practice, is the way to free ourselves from this tyranny manifested in the endless cycle of ever-increasing expectations.

As we grow in mindfulness through mindfulness meditation practices, we can become more aware of the nature and impact of our own expectations and those of other people and develop our “response ability“, so that we are not held captive by our expectations or those of others.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Emotional Intelligence Competency – Adaptability

Daniel Goleman, in his interview for the online 2018 Mindfulness at Work Summit identified “adaptability” as the one of the emotional intelligence competencies that fall under the self-management group of competencies.

Adaptability is often assessed during job interviews for manager positions because the pace of social change, the convergence of technological innovations and economic discontinuities demand adaption by managers who have responsibility for people, infrastructure and financial resources.

As Reg Revans, the father of action learning, pointed out very early, “The past is no precedent for the future”.  This is especially true in turbulent times.  The maxim also applies to employees other than managers as they are frequently required to adapt to structural change, job redesign, system innovations and procedural improvements.  A lack of adaptability can be manifested in people who are focused on the past rather than embracing the opportunities presented by organisational changes.

Goleman suggests that resilience is different to adaptability in the sense that it is more about a person’s capacity to bounce back from setbacks or personal difficulties.  The time required to restore equilibrium after a major upset or source of distress is a measure of a person’s resilience and, in that sense, is considered by Goleman as more an aspect of another emotional intelligence competency that he terms, “emotional self-control”.

Adaptability, in his view, is more about being agile, being able to move with the times rather than becoming fixated with the way things are now.  According to Goleman, research conducted by Richard Boyatzis confirms the view that high adaptability is not only a good predictor of career success but also of overall life satisfaction and happiness.

If you are lost in resentment or anxiety, it is very difficult to be adaptable because you are preoccupied with other time scenarios in the past or the future.

As people grow in mindfulness through meditation, they can gain the self-awareness to identify their own thoughts and emotions that block their adaptability and impede their progress in life.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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Building Self-Awareness Through Mindfulness Meditation

Daniel Goldman explains that emotional self-awareness is the ability to “recognize and understand our own emotional reactions”.  He maintains that it is the foundation competency for the development of emotional intelligence.  If we have self-awareness, we are better able to achieve self-management and be empathetic and compassionate towards others.

Building self-awareness through mindfulness meditation

Goleman maintains that one of the best ways to develop self-awareness is mindfulness meditation.  He states that  his review of research on mindfulness with Richard Davidson demonstrated that meditation lessens the amygdala control over our response to negative triggers; enables us to be more aware of, and reduce, mind wandering; enhances our concentration and, overall, makes us calmer under stress.  According to Goleman, there is considerable payoff from self-awareness.

Kabat-Zinn, in discussing meditation in his book, Coming to Our Senses, maintains that the purpose of mindfulness meditation is to “cultivate qualities of mind and heart conducive to breaking free from the fetters of our own persistent blindness and delusions” (p110).  He suggests that our innate ability to be aware of our emotions and thoughts has eroded over time, the decline being further exacerbated by the pressures of modern living.   What mindful awareness, “wakefulness”, has brought to society, in his view, is the possibility “to break out of seemingly endless cycles self-delusion, misperception, and mental affliction to an innate freedom, equanimity and wisdom” (p.113).

Goleman in his book, Focus: The Hidden Driver of Excellence, maintains that mindfulness meditation enables people not only to manage their attention but also their emotions (p.198).  As a result, one thing that such meditations can do is increase the response ability of people so that they are better able to create a gap between stimulus and response and choose constructive ways of responding.  He suggests that there is a very wide variety of meditations that can help people achieve the desired level of self-awareness.

Goleman, in his Focus book, also reports a conversation he had with Jon Kabat-Zinn about his Mindfulness Based Stress Reduction (MBSR) Program (p.198).  In that conversation, Kabat-Zinn pointed out that people on their own accord changed their behaviour (e.g. stopped smoking) once they started “paying attention to their own inner states” – this happened despite the changed behaviour not being the focus of their meditation efforts.  Just developing self-awareness about their own feelings and stimuli enabled them to see what needed to be changed in their lives.

As people grow in mindfulness through meditation, they are better able to develop an understanding of their own emotions and thoughts and improve their response to stimuli that occur throughout their day.  In this way, they are calmer and more in control of their reaction to negative triggers.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

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