control – Page 2 – Grow Mindfulness

Developing Our Inner Life as a Leader

As we grow in mindfulness, we develop our inner life – realising a deeper self-awareness, developing increased understanding of the nature and strength of our personal triggers and building a greater understanding of, and tolerance for, other people’s differences. This enriched inner life builds our capacity for insight, resilience, creativity and integration of our words and actions with our life purpose – all essential traits of effective leadership. Ginny Whitelaw, in her book The Zen Leader, describes this reframing and reorientation of a leader as a flip from “Out There” to “In Here”.

We create our world “out there”

Ginny explains that what we consider to be “out there” (external reality) is, in fact, a projection of our inner world. Drawing on her study of biophysics, martial arts and Zen philosophy, Ginny marshals her arguments to demonstrate that our external world as we perceive and experience it, is mostly of our own making. Her argument revolves around several key insights:

Limited perception – Ginny points out that our human capacity is to perceive external reality in two or three dimensions (the latter achieved mainly by artists and architects). She maintains that our external world exists in ten dimensions, most of which are outside our awareness.
Cultural filters – our national culture, the world we are raised in, creates filters that shape our perceptions, beliefs, words and actions. Naomi Osaka (Japanese tennis star), for example, explained in an interview for the Brisbane International that she was bemused by the enthusiasm, boisterousness and naturalness of Australian tennis spectators – which she pleasantly experienced as a sharp contrast to the “politeness” of Japanese tennis spectators.
Personal triggers – what we experience individually and differentially as negative triggers is shaped by our early life experiences which heighten our sensitivity to different interactions – a sensitivity that can be reflected in a constant need for control, an overwhelming drive to prove that we are “better than”, an obsessive need to please so that we are liked, or the continuous perception of criticism of ourselves by others. These negative triggers are often the result of distorted perception of our external world – for example, we see criticism where none is intended or where the opposite is intended.
Expectations – our expectations reflect our self-image and influence how we experience others’ interactions with us. Ginny maintains that through our expectations “we’ve pre-tuned our senses to notice only certain things and to place certain interpretations on them”. Our expectations that reside “in here” create the world we experience as “out there”.

So, what we experience as “out there” is highly subjective and is of our own creation – we are constantly making our own world. There are inherent deficiencies and dangers for leaders in assuming that what we perceive and experience, is “real” and is the only reality. Reg Revans, the father of the action learning approach to leadership development, warns us that if we assume that we know what is real we are going to cause trouble for ourselves and others. Politicians frequently attempt to shape our perceptions of reality by stating unequivocally that “the reality is…” (invariably something of their own making that serves their purpose).

Developing our inner life (as a leader)

In her book on Zen leadership, Ginny offers some penetrating exercises that address our individual distortions of “out there” and enrich our inner life (what is “in here”) thus empowering us to “lead fearlessly” but attuned to others’ reality and own purpose. These reflective exercises fall into several categories:

What World do You Make? – this exercise built around personal skills and traits as well as values that you hold strongly, develops an insight into how you shape your world in a typical week. (p.86)
Turning a Difficult Relationship – involves reflecting on an interaction with curiosity and openness to ascertain what you personally brought to the interaction (in terms of perceptions and triggers). It entails looking into the mirror, discovering the fear at the root of your perception and behaviour and “claiming your power” by naming and facing your fear. (p.97)
Sitting Meditation as a Core Practice – Ginny offers a guided meditation based on sitting and grounding that releases tension, develops deep body-mind relaxation and provides the opportunity to gain greater awareness of what is “in here” and “out there” for you. (p.101)

Ginny’s book is rich with insights and personal exercises and reflections to deepen self-awareness, enhance self-regulation and develop ways to empower yourself to take your place fully in the world (not constrained by distorted perceptions, unfounded assumptions and projections or unexposed fears).

Reflection

Our life experience and our personal responses provide a rich store for reflection and insight. Developing our inner life is not a luxury for a leader – it is an imperative because leaders are able to influence others and to enrich their lives. The starting point is acknowledging and accepting that the world we experience is something of our own making and that we can remake our world (and help others to do likewise) by growing in mindfulness through meditation (such as the sitting meditation proposed by Ginny), by reflection (such as focusing on what we brough to a difficult interaction) and by open exploration (seeking with curiosity to identify our personal “imprint” of our world).

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Image by Gerd Altmann from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Developing Resonance through Listening: Leadership in Action

In a previous post I discussed leadership as resonance, drawing on the work of biophysicist Ginny Whitelaw. Fundamental to this concept is the role of a leader as an “energy concentrator” – capturing, focusing and amplifying energy. This process is a two-way street. The leader generates energy alignment and amplification through developing a vision, shaping team culture and enabling the transformation of creative energy into innovation. On the other hand, the leader captures the energy of his or her followers through listening – being in tune with their energy vibration, removing political and organisational blockages and providing energetic support. This is very much a form of bottom-up management, in contrast to the former way of concentrating energy through vision and culture which is a top-down approach. Listening, then, is a means of achieving resonance – aligning with and amplifying energy vibrations from followers.

Listening as resonance

A common expression used to describe the act of listening is to say that people who are actively listening in a conversation are on the “same wavelength” – their energy vibrations are aligned. Ginny, drawing on neuroscience research, maintains that this statement is both metaphorically and literally true – if the leader is actively listening, they are matching the brain waves of the communicator, making a map of the other person’s energy vibrations within their own brain. This is what Ginny calls “connected communication”. As she points out, when we are on the same wavelength, we have access to a deeper level of understanding and information exchange. This is in direct contrast to parallel conversations where there are no connections and people are “talking past” each other. In Ginny’s words, listening involves a sensitivity to the point that the conversation changes us and has a healing effect.

Disconnected communication – a lack of listening and dissipation of energy

Communication is a form of energy exchange that can be either employed to make things happen or dissipated through failure to listen by either party in a conversation. In organisations, it is all too common for staff to lose heart and energy when their leader fails to listen, to be in tune with what they are saying. This can happen in communications about ideas for improvement, expression of dissatisfaction about some aspect of the workplace or work practices or identification of potential risks. Leaders can tune out through a need to maintain control, through their own busyness or habit of interrupting the speaker or diverting unpleasant or challenging conversations. Leaders often attempt to solve the problems of followers before they have heard and understood what the real problem is.

Developing resonance through listening

Leaders can develop their capacity to listen effectively and develop resonance – energy alignment and amplification – through mindfulness practices. These can take many forms as discussed in this blog – such as meditations to address fear, the need for control, resentment or negative self-talk. A very useful strategy is to reflect on a situation where you failed to listen effectively. You can ask the following questions in your reflection:

What was the situation and the nature of the conversation?
What was happening for me in terms of my thoughts or feelings?
To what extent was my need for control involved?
How did the exchange impact my sense of self-worth or self-identity?
What was my mindset in the interaction?
What intention did I bring to the conversation?
What words or actions did I use to curtail, redirect or end the conversation?
What negative impact did I have on the energy of the communicator?

Honest answers to these penetrating questions can enable you to increase your self-awareness, remove blockages to your listening and open the way to develop resonance through effective listening.

Reflection

The way we listen as leaders can build resonance or dissipate energy. As we grow in mindfulness through meditation, mindfulness practices in our daily life or reflection on our words and action, we can better attune ourselves to what others are saying – both in terms of the content and significance of their communication. We will be better able to match and amplify their energy and facilitate the transformation of ideas into action. Mindfulness enables us to be present in the moment, aware of our own emotions and that of others and builds the capacity to self-regulate our words and actions. Connected communication is a challenge but it is essential to leadership effectiveness as research and our own experience continuously affirms. ___________________________________________

Image by Gerd Altmann from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Trauma-Sensitive Mindfulness: Providing A Choice of Anchors

David Treleaven recently published a book on Trauma-Sensitive Mindfulness. The book enables mindfulness trainers to recognise a trauma-affected individual, provide appropriate modifications to their mindfulness processes and avoid aggravating the individual’s trauma experience.

David argues that two factors are foundational to trauma-sensitive mindfulness, (1) choice and (2) anchors. He observes that people who are trauma-affected have experienced an unwanted negative event that endangered them, a total loss of control over the situation and a lack of agency (capacity to influence the outcomes). Providing choice, especially in relation to anchors, is critical for the welfare of the trauma-affected individual – it avoids reactivating the sense of helplessness associated with the traumatic event and reduces the likelihood of triggering a painful “body memory”.

Providing a choice of anchors – internal sensations

An anchor enables an individual to become grounded in the present moment despite being buffeted by distractions, negative self-stories or endless thoughts. The choice of an anchor is a very personal aspect of mindfulness – it relates to an individual’s preferences, physical capacity and emotional state. An anchor enables a person to experience ease and emotional stability.

Jessica Morey, an experienced teacher of trauma-sensitive meditation, begins a meditation training session by offering participants a choice of three internally-focused anchors – a bodily sensation, attention to sound within their immediate environment (e.g. the “room tone”) or a breath sensation (air moving through the nostrils, abdomen rising and falling or movement of the chest).

Participants are given the opportunity to try out these different anchors over a five-minute period and to make a choice of an anchor for practice over a further period. Providing this choice of anchors avoids locking individuals into a mindfulness process that can act as a trigger for reexperiencing trauma, e.g. sustained focus on breathing.

Alternative anchors – external sensing

David notes that the five senses offer further choices of anchors – in addition to the internally focused anchors suggested by Jessica. The senses enable a participant in meditation training to focus on some aspect of their external environment:

Hearing – tuning in to the external sounds such as birds singing, the wind blowing or traffic flowing past. The downside of this approach is that it may trigger our innate tendency to interpret sounds and this may lead to focusing on a particular sound – trying to identify it and its potential source. So, this may serve as a distraction pulling us away from experiencing (the “being” mode) to explaining (the “thinking” mode). The aim here is to pay attention to the experience of hearing, not to focus on a single sound. Sam Himelstein has found that listening to music can be a very effective anchor for a person who is in a highly traumatised state – choosing music that aligns with the individual’s musical preferences can serve as a powerful anchor.
Touch – a trauma-affected person could have an object, e.g. a crystal or a stone, that provides comfort and reassurance and enables them to become grounded in the present moment through the sensation of touch.
Seeing – taking in the natural surroundings, e.g. by observing closely the foliage of a tree – its colours, shape and texture or observing the patterns in the clouds.

Other options include sensations of smell or taste. However, in my view, these tend to be less neutral in character and can re-traumatise a trauma-affected person.

David Treleaven offers a wide range of resources to help meditation trainers build their awareness, skills and options in the area of trauma-sensitive mindfulness (TSM). These include an online training course, interview podcasts, a TSM Starter Kit (incorporating an introductory video and a comprehensive “TSM Solutions Checklist”) and a live meetup of the TSM Community (registered members of a community of TSM-aware practitioners).

Reflection

As we grow in mindfulness through meditation, research and reflection, we can become more flexible about how we offer mindfulness training. A trauma-sensitive approach to mindfulness requires an awareness of the manifestations of trauma and post-traumatic stress disorder (PTSD), identification of different sources of anchors and the willingness and capacity to offer participants the choice of an anchor and an approach to mindfulness. This means that we need to move beyond our own fixation with “meditation logistics” and be flexible enough to offer trauma-informed mindfulness practices.

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Image – Trees on the foreshore, Wynnum, Brisbane

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Stop Complaining and Whinging: A Mindfulness Approach

When we complain, we are expressing dissatisfacion with someone, something, or some event. When we whinge we are involved in repeated complaining. Complaining and whinging can become habituated behaviours that are difficult to change. Left unattended, these behaviours can become toxic for ourselves and those around us. However, they can be successfully addressed by a mindfulness approach.

Michael Dawson explains how he attempted to stop his own complaining and whinging behaviour. He decided that he would attempt to stop any form of complaining and whinging over an extended period of 21 days but found that it took him six months to achieve the targeted period. He found that the process of complaining and whinging pervaded his life – at work, at home and en route to various places. The first benefit of his focus on his behaviour was a growing awareness of how often he indulged in making a complaint or whinging – the beginning of mindfulness.

Why is it so difficult to stop complaining and whinging?

Complaining and whinging can very easily become an unhealthy habit. It can be reinforced by others around us. We can use it as a conversation opener – there is nothing surer to generate a response than to articulate a complaint about something. This behaviour is often unconscious and can become a constant part of our life without our being aware that it is happening – unless someone tells us that is what is happening. We can end up complaining about every aspect of our life – the weather, our boss, our life partner, our work, our location, our colleagues, and a former associate or partner. This fault-finding behaviour can become pervasive and very difficult to stop.

Another reinforcing factor is that complaining and whinging activate the negative bias of our brain. The result is that we see only the dark clouds, rather than the “silver lining”. We can develop an unconscious, negative bias that can be further reinforced by social media comments and caustic criticism. It can become hard to resist the temptation to participate in the negative commentary.

The effects of complaining and whinging

The preoccupation with what is negative in our lives can lead to depression. It creates a mindset that is unbalanced and blinds us to what is good, joyful and beautiful in our lives. It can become a deep grove that is difficult to shift because the associated neural pathways have been continually strengthened by reinforcement.

Complaining and whinging can negatively impact our relationships at work and at home. People around us will come to resent our negative bias and, where possible, avoid us or act aggressively towards us. Our negative mindset and its effects on others can lead us to slip into cynicism where we begin to distrust the motives of others, and this, in turn, can drain the energy of other people. So, we end up with a vicious circle, compounded by our lack of internal and external awareness. To avoid self-analysis, we will then begin to blame others for our deteriorating relationships.

A mindfulness approach to stop complaining and whinging

Michael described his mindfulness exercise to stop complaining and whinging in his life. However, any mindfulness activity designed to increase our awareness of our undesirable behaviour in this area can be a useful means to stop this habit.

If you regularly write a diary, you can make complaining and whinging behaviour a focus of your diary entries – recording how often these behaviours occur and what the catalysts are for your repeated behaviour. You might also reflect on an incident where someone you interact with regularly makes an observation about you such as, “you are always negative”.

At other times, you might meditate on a recent conflict that has occurred and explore whether you had engaged in expressing a complaint or whinging about something the other person has done or failed to do. The aim is to firstly raise your awareness of what you are doing and its effects on yourself and others and then progressively stopping yourself from engaging in complaining or whinging. You can begin to move from reflection-on-action to reflecting-in-action, developing the skill to stop yourself in the course of engaging in this negative behaviour.

If our complaints are directed at the clutter in our life, we can learn from Marie Kondo’s philosophy of developing a mindset focused on what brings joy to our life. In her book, Spark Joy: An Illustrated Guide to the Japanese Art of Tidying, she identifies ways to develop a joy-oriented mindset through our approach to tidying our house. This requires reflection on what brings joy to us from amongst our collections of clothes, books, papers and miscellaneous items.

As we grow in mindfulness through meditation, reflection, self-observation and guided sorting, we can become more aware of our complaining and whinging habit and develop the motivation to change our behaviour to improve our own quality of life and the richness of our relationships. By adopting a mindfulness approach, we can develop self-regulation, a sense of self-control and calmness.

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Image by John Hain from Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Committed Mindfulness Practice to Challenge our Self-Stories

Tara Brach reminds us why our negative self-stories are so persistent and difficult to dislodge. Sometimes our stories can help to protect us by warning us about real dangers. Often our self-stories are based on an irrational fear that has its origins in our childhood. If we are to challenge these stories and change our negative thoughts, beliefs and patterns of behaviour we need to be committed to a consistent mindfulness practice that unearths the stories damaging our lives and our relationships.

Stories can blind us to creative options

Fear-based stories tend to cloud our perceptions and obscure our thinking, so that creative exploration of options is closed off to us. If we are dealing with difficulties in our relationships or undertaking a challenging task, we can be blinded by the negative self-stories that capture our thinking and lock out consideration of alternative approaches. It is in stillness and silence that we can access our creativity – the noise of incessant negative, inner dialogue can disable us because the embedded fear triggers the amygdala (the most primitive part of our brain) and our automatic fight/flight response.

The starting point for self-exploration

The starting point for self-exploration can be identification of a blockage to taking action on some issue or problem, whether associated with a relationship or an endeavour. If we find we are procrastinating, if is a sure sign that some form of negative self-story is playing in the background, on an unconscious level. As we discussed previously, the challenge is to bring these stories “above the line” – into our conscious awareness.

When we are faced with a perceived threat or the possibility of embarrassment, we tend to fall back on the illusory sense of control embodied in our self-stories and fail to exercise the values that we espouse as important such as “honesty, collaboration and fairness”. Bob Dick, in his research paper on Rethinking Leadership, asserts that in this scenario we try to “control the situation” and, in the process, desert our espoused values. Our sole focus is on self-protection.

Challenging our self-stories through a commitment to mindfulness practice

While ever we remain unaware of our negative self-stories or fail to face up to them when we become aware of their existence, we will be held captive and blinded by them. They can be persistent and pervasive. Addressing them in a single mindfulness session will be inadequate to prevent their recurrence. Negative self-stories are like weeds – you remove them from some aspect of your life, and they pop up elsewhere in a slightly different form. Even with persistent and focused meditation, negative self-stories will not be removed entirely. However, their negative impact on our lives will be reduced with committed mindfulness practice – what Tara calls “dedicated practice”. She encourages us, in the words of Henri Nouwen, “to push aside and silence the many voices” that question our worthiness and basic goodness.

The difficulty in trying to build any new, positive habit is being able to sustain the effort. Without sustained mindfulness practice, however, our self-stories will continue to hold us to ransom and control our beliefs, thoughts and actions. We need to become conscious of the damaging effects of these stories and to frequently recall the benefits of the freedom and creativity afforded to us through mindfulness practice. We can reinforce our commitment by revisiting the sense of expansiveness and self-realisation that mindfulness releases in us.

As we grow in mindfulness, through reflection and committed mindfulness practice, we can engage in self-exploration, unearth our negative self-stories and their damaging effects, experience openness to self-realisation and creativity, and rest in the calmness of our relaxed breathing.

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Image by skeeze on Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Our Self-Stories Perpetuate Anxiety

We live in an anxious world where the prevalence of anxiety disorder has reached epidemic proportions in Australia, even in primary school children. This increasing level of anxiety disorder is mirrored in the reported experience in America. Underlying this growth in anxiety are self-stories that have a significant, negative impact on relationships. A core problem encountered when trying to eliminate these negative self-stories is the range of forces that keep them in place and cement their hold over us.

Tara Brach, in her course on overcoming negative beliefs and patterns of thought, argues that fear-based stories dominate our mental maps. In respect to our relationships, these stories suggest what we should be and what others should be – an impossible realisation that generates anxiety because of the gap between our self-perception/ perception of others and some idealised reality.

How self-stories are maintained

Tara argues that there are three factors that sustain our self-stories and perpetuate our anxiety:

Our self-stories involve “deep groves in the psyche” – we continuously repeat an inner dialogue that creates neural pathways that deepen over time as the cycle of thought- fear-manifestation becomes more deeply embedded through repetition. Fear generates a biochemical reaction which becomes an automated response and maintains the experience of anxiety as a persistent state.
We are reticent to share our self-stories that betray our uncertainty, anxiety and inability to cope. We keep them to ourselves and, because we do not expose them to the “light of day” by sharing them with others, we become more and more captured by them and identified with them over time.
We cling to these negative self-stories because they give us a semblance of control which is illusory. We maintain these stories because they are reinforced by our distorted perception of our past experience. As Tara points out, we prefer to have “a deficient map rather than no map at all” – even though this gives us a false sense of security. The “disease to please” is one such deficient map.

Breaking the cycle of anxiety-producing self-stories

Tara maintains that it takes a lot of courage, persistence and self-compassion to break down the anxiety-inducing, negative self-stories. The more difficult self-stories to counter are those that are based on a perception that our life situation will only worsen not get better – a precursor to depression.

It takes courage to face up to the self-stories that negatively impact our relationships and to look beyond the stories to what underlies them, e.g. fear of rejection. It takes persistence to continue this self-exploration despite relapses brought on by self-recrimination over beliefs such as “this should not be happening to me” or “I should not be like this”. In the final analysis, it requires self-compassion and self-forgiveness to break out of the vicious cycle of self-talk that perpetuates anxiety.

As we grow in mindfulness through meditation, reflection and other mindfulness practices, we can throw some light on our self-stories that negatively impact our relationships. With courage and persistence, we can break the anxiety-producing cycle of these stories by accessing self-compassion and self-forgiveness.

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Image by skeeze on Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Loosening the Hold of False Beliefs

In a previous post, I explored the nature of harmful beliefs, how they arise and the negative impact they have in our lives. In this post, I want to focus on ways to challenge and manage these harmful beliefs and how to progressively break free of their hold over us – releasing the tight fist that constrains our interactions with others and blocks our creativity.

Again, I will be drawing on the wisdom and insight offered by Tara Brach in her new course, Releasing Negative Beliefs & Thought Patterns: Using Mindfulness to Break Out of the Trance. Tara argues that the way to break free of the hold of our false beliefs is to recognise them for what they are, investigate them and their impact in our lives and practice mindful awareness to ground ourselves in external reality, rather than live out a figment of our imagination.

False beliefs – their true nature

Tara explains that many of the beliefs we hold about ourselves and others are not only harmful but are untrue – they are false beliefs. She maintains that they are “true but not real”. The beliefs are true in the sense that we create them in our minds and experience them in our bodies – whether the tightness of fear, the restlessness of anxiety or the unsettled stomach flowing from worry. Tara cites Hildegard de Bingen who speaks of the impact of our beliefs in terms of creating an interpretation of reality – developing a mental map that is not the territory or as Hildegard describes the unreality of our self-beliefs, “An interpreted world is not a home”.

So, the starting point for loosening the hold of these false beliefs is to recognise them for what they are – an interpretation we impose on the world and people around us. We substitute our beliefs about ourselves and others for the real world – “we are unworthy and unlovable”; “they are more intelligent and resourceful”; “we do not deserve people’s appreciation or kindness”; “they are so much more accepted and accomplished than us”.

False beliefs can lead to “the disease to please”

False beliefs can lead to what Hariet Braiker describes as The Disease to Please. This “disease” manifests in a number of ways and can lead to “people-pleasing habits” designed to gain another person’s approval. The people-pleasing person puts the needs of everyone else before their own which leads to personal overload and ill-health. They may denigrate their own contribution and over-inflate the contribution of others. These behaviours are self-defeating because the perceived ingratiating behaviour is viewed by others as insincere and “over-the-top” – thus negatively impacting significant relationships.

False beliefs about oneself lie at the heart of these habits and are reflected in a mindset that “being nice” will ward off rejection or harm by others – a potential rejection or harming perceived as warranted by us because we believe that we are “unworthy” or “unlovable”. These deep-seated, self-beliefs can arise from past adverse or traumatic experiences, including abuse by our parents or others.

Investigating false beliefs

Tara suggests that false beliefs about ourselves and others can be sustained by us because they are never subject to investigation or personal inquiry. She provides a series of questions that can help with this inquiry and lead to enhanced self-awareness. I have reframed the questions below which can be explored in a meditation session on a conflictual encounter or a blocked endeavour:

What is my belief that is getting in the way? – naming the belief to tame its impacts
How true is this belief or is it simply untrue?
What happens for me when I entertain this belief – in what ways do I suffer, and my relationships/endeavours suffer, because of this belief?
What would my experience of relationships (or of the achievement of creative endeavours) be like if I no longer entertained this belief?

Tara suggests that the release from false beliefs is a progressive “letting go” that can be blocked sometimes by our need for control. In letting go of false beliefs, we can experience uncertainty and insecurity because we have created a vacuum – we have not replaced these beliefs with ones that are grounded in reality. Through meditation, we can learn to substitute beliefs that affirm our worth, our lovability and our good intentions.

As we grow in mindfulness through meditation on conflicted situations or blocked endeavours, we can name our false beliefs, challenge their distortion of reality and loosen their hold on us. This will free us to engage more fully and positively in relationships and release our energy for creative endeavours.

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Image source: courtesy of johnhain on Pixabay

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Overcoming the Tyranny of Email

Every time I facilitate a manager development course, the topic of email arises along with an expression of hopelessness – people are suffering from the tyranny of email. They often feel out of control, overwhelmed by the volume of email and stressed by the “implied” deadlines involved. People sometimes perceive their inbox as a “ticking timebomb” if they don’t immediately process email as it arrives.

The emotional burden of email

Our communication patterns and related expectations have accelerated since the days of “slow mail” – the hand-written letter. The expectations of a timely response have grown with the increased speed of communication – how often are you asked, “I just sent you an email (or text message), didn’t you receive it?” The expectation of a speedy response is implied along with the underlying assumption that their communication is the only thing you have to deal with during the day.

Leo Babauta, author of the Zen Habits blog and related eBooks, found that reading his email before he got out of bed was actually a procrastination habit – putting off getting out of bed and also delaying doing something productive like researching, writing or planning his day. I have found that if I focus on writing a blog post before I read my email, I am much more productive and less distracted. I can relegate email to the role of a secondary, rather than primary, priority.

Recent research has shown that if you access your phone first thing in the morning (to check emails, texts and Instagram notifications), you are limiting your productivity and capacity for creative problem solving, adding stress to your life and making yourself unhappy.

The tyranny of email – capturing your attention

Besides adding to your stress, the volume of email and its implied deadlines serve to capture your attention and distract you from more important things that you are doing or have to do. Email is a form of disruptive technology more often driven by people who are actively trying to gain your attention to pursue their own ends. If you let it, email takes over your life, determines your priorities and undermines your capacity to focus.

Frequent checking of email takes you off-task and reduces your productivity because you have to take time to reset your brain when you return to your task at hand. Research has found that people who check their email only three times a day (instead of the average of 15 times per day) experience less stress, are more productive and achieve a greater sense of satisfaction during the day because they are better able to accomplish desired results.

How often do you find yourself following a “link-chain” in an email and going completely off-task to explore the latest news, social media post or “lifestyle” comment? Some people are driven by the desire for the latest news and pursuit of this desire consumes time and energy. If you find that you have no surplus in your life, you might find that your email-reading habits consume much of the space in your life.

A mindful way to handle email

Leo Babauta provides an approach to handling email which he calls, A Mindful Guide to Email in 20 Minutes a Day. The essence of his approach is to avoid starting the day reading email, allocate 20 minutes for reading email, have a system for sorting through your daily inbox, take action appropriately and reduce your inbox flow by unsubscribing from electronic newsletters, notifications, etc.

His system identifies three kinds of action that you can take:

delete (or store in a folder for future reference if you are going to use it later)
action in two minutes (brief responses where required)
add to your to-do list (if you need to take action that will be longer than 2 minutes).

One of the problems with email is that we become indecisive and put off action on individual items, only to return later and repeat the process – this is a waste of time and a major source of distraction. Having a clear system enables you to regain control from the tyranny of email, so that you are in the “driver’s seat”.

Leo’s final piece of advice is to treat the process of email as a mindful endeavour – undertaken consciously, thoughtfully, with compassion and kindness. It is important to realise that email amplifies the message because of the proximity of the screen – so, for instance, writing in all capitals is effectively experienced as shouting. Mindfulness, too, is developed if we express gratitude for the opportunity that email provides, especially being able to connect with others and maintain valuable relationships.

As we grow in mindfulness by treating email as a conscious, mindful endeavour undertaken in a systematic (rather than chaotic) way, we learn to overcome the tyranny of email, regain control over our priorities and improve our productivity.

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By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of geralt on Pixabay

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Being Mindful About Our Thoughts

Diana Winston in her meditation podcast, Mindfulness of Thoughts, explains the role thoughts can play in our lives and provides options for using mindfulness meditation to control our thoughts.

Thoughts have a powerful influence over our lives – they can be positive or negative with consequential impacts on the way we see and experience the world. They can express our perceptions of others and our experiences. Our thoughts can extend to our needs such as who I wish to marry, where I would like to live, my ideal job, what I want to study/research or what I am going to do with the surplus in my life.

We also have thoughts that contribute to our pain and suffering such as negative self-evaluation, anxious thoughts, thoughts about grief or thoughts that engender negative emotions such as rage, anger, frustration or envy.

Being mindful about our thoughts

Mindfulness can really help us to manage our thoughts. Diana suggests that a fundamental rule is, “Don’t believe everything you think”. Jon Kabat-Zinn reminds us too, “We are not our thoughts”. Thoughts can be seen as real but, in reality, they are just passing through our mind, unless we cultivate and encourage them.

We can be trapped by our thoughts or create some space so that we have times when we are free from them. Freedom comes from just noticing our thoughts as they pass by rather than being enmeshed in them and acting them out, particularly where they are negative.

Diana uses the metaphor of a passing train as a way to illustrate how one thought leads to another, which leads to another…as if they are coupled or joined together. They become like a “thought train that leads us down a particular track”. Before you know it, a lot of time can elapse and you begin to wonder where the time has gone – you have been lost in your thoughts.

By being in the present moment through mindfulness, you can stop yourself from going down that particular track that your thoughts are leading you along. Diana suggests that an alternative position is to visualize yourself staying on the platform and watching the thoughts go by, avoiding getting on the thought train, just letting the train go past.

Meditations to control our thoughts

We can build awareness by focusing on our breathing while noticing when thoughts arise and then returning to our focus – our breath. This practice of noticing, not cultivating our thoughts, and returning to our focus, is a powerful way to achieve equanimity and avoid being disturbed and captured by our thoughts that can lead to a negative spiral.

A second meditation practice is to actually notice a thought and pay attention to it for a brief interval – just noticing it briefly and returning to our focus. It becomes like a temporary aside. We could notice that we are engaged in planning, critiquing or other frequent forms of our mental activity.

A third meditation practice is open awareness – like noticing thoughts as if they are clouds in the sky passing by us as the wind blows them along in a hazy way.

Each of these meditation practices can help us to be mindful about our thoughts and to learn to control them so that they do not control us and the way we experience, and relate to, the world. Diana, in her meditation podcast, leads us through each of these meditation practices to enable us to experience the sense of freedom and control that comes from release from the binds of our thoughts.

As we grow in mindfulness through meditation practices that address our thoughts, we can develop a sense of peace and control and free ourselves to show up for our lives – not being held back by the heavy anchor of negative thoughts.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of abogawat on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

Our Thoughts Can Affect Our Performance

In the previous post, I discussed how nervousness can affect your mind and body and impact your performance. I also looked at two strategies – naming your feelings and accessing your success anchor – to gain control over your nervousness. In this post, I want to focus on how our thoughts can affect our performance.

Our negative thoughts

When we are nervous or anxious about our performance before some public activity, our minds tend to race, and we lose control over our thinking. We can be bombarded with a whole host of negative thoughts – “What if I forget what I was going to say?”, “What will people think of me?”, “How will I ever recover if I embarrass myself in front of my colleagues?”, “Will I cope if they reject me?”, or “What if I do not meet their expectations?”

These negative thoughts often lead to procrastination. I have found many times that people fail to start something because of these kinds of negative thoughts. Sometimes, these disabling thoughts are not at a conscious level – they may just manifest as nervousness or anxiety. This is where an exercise to name your feelings and the thoughts that create them can be very helpful.

Reframing with positive thoughts

I was recently following up people by phone who had participated in one of my courses – effectively a coaching session. I was wondering what was causing me to procrastinate. I have facilitated hundreds of courses and the people I was ringing were participants on my most recent course and yet I was nervous about the phone activity. I started to follow the suggested step of naming my emotions and identifying the thoughts that gave rise to them. The thoughts predominantly related to, “Would I live up to their expectations?”, and “Could I actually provide them with some help with their practice or project?”. Sometimes, our doubts are not rational, but they persist.

Getting in touch with my feelings and negative thoughts enabled me to move on and actually conduct the phone coaching discussions. What I found was that by controlling my negative thoughts through mindfulness, I was able to change my mindset and view the phone coaching differently. I came to appreciate the very positive aspects of this exercise and this helped me to reframe the activity as relationship building. I found that the participants were actually putting into practice in their workplaces the skills we covered in the course and they were having a positive impact on their workplace and the people in their team (intrinsically rewarding feedback!).

I came to the realisation yet again (somewhat blocked by my current anxiety), that my major role was to listen and ask questions for clarification and understanding (mine and theirs). The experience then was very reaffirming. Reframing the activity in positive terms, rather than focusing on possible (but not probable) negative outcomes, freed me up to perform better in the coaching interviews. However, I have a long way to go to be free of “ego” concerns.

Becoming free of ego concerns

When we revisit our concerns or negative thoughts, we often have in advance of some public activity, we begin to realise how much “ego” is involved. We are concerned about our image – how we will be viewed or assessed, what impact our performance will have on us or our future, what impression we will make or how embarrassed will we be if we “fail”.

These issues constitute ego concerns. Tom Cronin (The Stillness Project) in his blog post, How to Find the Confidence to Speak in Front of 300 People, suggests that controlling your ego is a key aspect of gaining that confidence. The less ego plays in determining how you feel about your forthcoming performance, the better you are able to just be present and appreciate the moment. Your presence and sense of calm can be very effective in helping you access your creative abilities and best performance. He recommends daily meditation as a way to dissolve the ego and gain peaceful presence, no matter what we are doing:

… meditation plays a HUGE role. In the stillness of meditation we connect with that unbounded state of peaceful presence, beyond the limits of the ego. The work is to put aside time to meditate, and then outside of meditation, to observe the difference between that which is ego and that which is not.

To remove all ego from our thoughts and activities requires a very advanced state of mindfulness. As Tom indicates, this is a lifetime pursuit, because ego often gets in the road of our performance and our ability to have a positive impact. However, we cannot wait until we are cleansed of all ego before we perform.

I have successfully addressed 1,800 people at a World Congress in Cartagena, Colombia in South America. The topic was on action learning and I was doing the opening address as President of the Action Learning and Action Research Association. My luggage had not arrived by the start of the Congress, so I had to present in my jeans that I wore on the flight over and a colourful Cartegena t-shirt I bought in the street outside the Congress.

I had to let go of any ego concerns about my standard of dress (the other dignitaries were in suits) if I was to actually get up on the stage. I think this need and the casualness of my dress helped me in my address – it was particularly well received by the Colombians who were present amongst the representatives from 61 countries. I certainly had ego concerns but the momentousness of the occasion and the potential contribution of the Congress to global cooperation, helped me to get through and manage my nerves. But you can see I still have ego concerns that are alive and active when I undertake a relatively simple phone coaching activity (as described above) – lots more meditation to do!!

As we grow in mindfulness, we can clear anticipatory, negative thoughts about our performance, identify and control our emotions and progressively remove our ego concerns.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of xusenru on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.