The 4P’s of Mindfulness in the Workplace

Caroline Welch, Co-founder with Dan Siegel of the Mindsight Institute, presented at the Mindfulness at Work Summit on the topic of the 4P’s of mindfulness at work.   This topic will be covered at length in her new book, The Mindful Woman: From Chaos to Calm, when it is released in 2019.  Caroline’s aim with the book is to encourage and support women to develop the confidence to handle life’s many challenges.

The 4P’s represent ways of bringing mindfulness to the workplace despite the busyness of our lives.  The challenge of being mindful at work is made more difficult for women because of the many roles they play and the challenging questions such as, “When should I go back to work after the birth of my child?”, “Can I maintain a career if I take time off?” “How do I overcome the guilt of leaving my child in childcare during the day?”  The difficulty, and associated stress,  is aggravated by the Type E Woman who attempts to be “everything to everybody”.

Caroline identified the 4P’s as Presence, Pacing, Prioritizing and Pivoting:

  1. Presence – this is foundational and it means being-in-the-moment, realizing that things in life are transitory, consciously being present to people when communicating with them and developing open awareness to appreciate what life provides.  Presence is cultivated by mindfulness practice – a daily routine that develops awareness as a habit that will sustain “presence” at work or in the home.  Given the challenge of “finding the time” to practice, Caroline suggests adopting a “ruthless” commitment to a single practice that is adopted for whatever time you have available, even one minute or “one breath at a time” – attaching the practice to something you already do can assist to make the practice both easily remembered and sustainable.
  2. Pacing – this is dealing with the “impatience of youth”.  Increasingly we want to achieve all at once, particularly in our 20’s or 30’s.  Caroline suggests that we should think in broader timespans than just the immediate day, month or year. It means accepting that you cannot achieve everything in life at once, that life is  very much about phases with each phase enabling the following phase. It also means accepting the fact that people are living longer nowadays – so everything does not have to be achieved now.
  3. Prioritizing – means being conscious of our values (and those of the organisation) while working through the endless priorities that confront us in the workplace.  This also implies letting go of things and delegating to others, or not doing things that are relatively meaningless.  With this comes the realization that yesterday’s priorities are today’s waste bin submissions.  We need to ask ourselves, “What really matters?
  4. Pivoting – this entails being able to pay attention to the relevant data that confronts us daily and being able to make decisions on that data.  This focused attention may mean that you have to leave a job, change career direction, or take on a part-tine or a full-time role, depending on your circumstances.

As we grow in mindfulness through meditation practice with “ruthless” commitment to a daily practice we can gradually realize the 4P’s of being mindful at work with less stress, more satisfying achievements and a healthier life.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of Concord90 on Pixabay

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Our Thoughts Can Affect Our Performance

In the previous post, I discussed how nervousness can affect your mind and body and impact your performance.  I also looked at two strategies – naming your feelings and accessing your success anchor – to gain control over your nervousness.  In this post, I want to focus on how our thoughts can affect our performance.

Our negative thoughts

When we are nervous or anxious about our performance before some public activity, our minds tend to race, and we lose control over our thinking. We can be bombarded with a whole host of negative thoughts – “What if I forget what I was going to say?”, “What will people think of me?”, “How will I ever recover if I embarrass myself in front of my colleagues?”,  “Will I cope if they reject me?”, or “What if I do not meet their expectations?”

These negative thoughts often lead to procrastination.  I have found many times that people fail to start something because of these kinds of negative thoughts.  Sometimes, these disabling thoughts are not at a conscious level – they may just manifest as nervousness or anxiety.  This is where an exercise to name your feelings and the thoughts that create them can be very helpful.

Reframing with positive thoughts

I was recently following up people by phone who had participated in one of my courses – effectively a coaching session.  I was wondering what was causing me to procrastinate.  I have facilitated hundreds of courses and the people I was ringing were participants on my most recent course and yet I was nervous about the phone activity.  I started to follow the suggested step of naming my emotions and identifying the thoughts that gave rise to them.  The thoughts predominantly related to, “Would I live up to their expectations?”, and “Could I actually provide them with some help with their practice or project?”.  Sometimes, our doubts are not rational, but they persist.

Getting in touch with my feelings and negative thoughts enabled me to move on and actually conduct the phone coaching discussions.  What I found was that by controlling my negative thoughts through mindfulness, I was able to change my mindset and view the phone coaching differently.  I came to appreciate the very positive aspects of this exercise and this helped me to reframe the activity as relationship building.  I found that the participants were actually putting into practice in their workplaces the skills we covered in the course and they were having a positive impact on their workplace and the people in their team (intrinsically rewarding feedback!).

I came to the realisation yet again (somewhat blocked by my current anxiety), that my major role was to listen and ask questions for clarification and understanding (mine and theirs).  The experience then was very reaffirming.  Reframing the activity in positive terms, rather than focusing on possible (but not probable) negative outcomes, freed me up to perform better in the coaching interviews.  However, I have a long way to go to be free of “ego” concerns.

Becoming free of ego concerns

When we revisit our concerns or negative thoughts, we often have in advance of some public activity, we begin to realise how much “ego” is involved.  We are concerned about our image – how we will be viewed or assessed, what impact our performance will have on us or our future, what impression we will make or how embarrassed will we be if we “fail”.

These issues constitute ego concerns.  Tom Cronin (The Stillness Project) in his blog post, How to Find the Confidence to Speak in Front of 300 People, suggests that controlling your ego is a key aspect of gaining that confidence.  The less ego plays in determining how you feel about your forthcoming performance, the better you are able to just be present and appreciate the moment. Your presence and sense of calm can be very effective in helping you access your creative abilities and best performance.  He recommends daily meditation as a way to dissolve the ego and gain peaceful presence, no matter what we are doing:

… meditation plays a HUGE role. In the stillness of meditation we connect with that unbounded state of peaceful presence, beyond the limits of the ego. The work is to put aside time to meditate, and then outside of meditation, to observe the difference between that which is ego and that which is not. 

To remove all ego from our thoughts and activities requires a very advanced state of mindfulness.  As Tom indicates, this is a lifetime pursuit, because ego often gets in the road of our performance and our ability to have a positive impact.  However, we cannot wait until we are cleansed of all ego before we perform.

I have successfully addressed 1,800 people at a World Congress in Cartagena, Colombia in South America.  The topic was on action learning and I was doing the opening address as President of the Action Learning and Action Research Association.  My luggage had not arrived by the start of the Congress, so I had to present in my jeans that I wore on the flight over and a colourful Cartegena t-shirt I bought in the street outside the Congress.

I had to let go of any ego concerns about my standard of dress (the other dignitaries were in suits) if I was to actually get up on the stage.  I think this need and the casualness of my dress helped me in my address – it was particularly well received by the Colombians who were present amongst the representatives from 61 countries.  I certainly had ego concerns but the momentousness of the occasion and the potential contribution of the Congress to global cooperation, helped me to get through and manage my nerves.  But you can see I still have ego concerns that are alive and active when I undertake a relatively simple phone coaching activity (as described above) – lots more meditation to do!!

As we grow in mindfulness, we can clear anticipatory, negative thoughts about our performance, identify and control our emotions and progressively remove our ego concerns.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of xusenru on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.

 

Leading with Body Awareness

The early trait theories of leadership argued that to be an effective leader you needed to be male, charismatic and tall.  Clearly, this delineation can lead to discriminatory behaviour towards those who are female and short.

The earlier trait theories of leadership have been disproved and there is now a consensus that there is no universal list of traits that researchers can agree on as predictors of leadership ability.

Amanda Sinclair, author of Leading Mindfully,  points out that despite these emergent findings, myths still pervade about desirable traits that reinforce leadership viewed according to the male stereotype.  She suggests that women have been harshly judged against these unreal measures and have had to conform to standards of dress and behaviour that are more rigorous than those imposed on men.

Then again, as a female colleague of mine pointed out, some women dress provocatively in a work situation to draw attention to themselves.  As my colleague commented, this draws attention to their sexuality but detracts from perceptions of their competence.   So women are often confronted with a dilemma – conform to unfair standards or dress inappropriately.

Rather than accepting this dilemma, women and men can learn ways to present themselves bodily so that potential followers are not left experiencing discomfort or uncertainty about how to communicate with, or relate to, their leaders.

Increasingly, followers have been shown to prefer characteristics that are described as the soft skills – that is skills associated with emotional intelligence such as empathy, compassion, listening skills, communicating to inspire followers, congruence and creativity.

Through mindfulness, leaders can develop a presence (irrespective of physical height) that conveys a sense of balance and calm.  They can face problems with greater clarity and creativity.  Their very presence can communicate support and generate confidence in others who are faced with difficult situations.

Leaders need to be physically present to their staff so that their positive bodily influence can be experienced first-hand.  They also need to care for themselves bodily by looking after themselves so that they can withstand the stresses of their role but, at the same time, have real concern for the physical welfare of staff.

By building resilience through mindfulness practice, you can communicate non-verbally that they you are in control of yourself and the situation.  Even when you are not conscious of the impact of your demeanour, others take note and are influenced by how you present yourself – your bearing can communicate respect for others, personal confidence and self-awareness.

Somatic meditation is one way for a leader to get in touch with their bodies and their reality.  It enables them to be more conscious of how stress is stored in the body and emitted through physical actions and non-verbal activity.

Amanda also alludes to the research work of Norman Doidge and highlights the mind-body connection and the role of exercise such as yoga and walking in enhancing this connection and improving brain functioning.   In the light of this research and the foregoing discussion, Amanda exhorts leaders to be aware of the role of their bodies in the process of leadership:

Our bodies and physicality in leadership are gateways to important forms of intelligence, to wisdom and mindfulness.  They provide us with ways of noticing and revaluing the present, experiencing the full richness of the people and situations around us.  Physicality is not something to be ignored, suppressed or overcome in leadership, but a means of helping us live and lead more fully.  (p. 129)

As we grow in mindfulness, we become increasing aware of how we experience the world through our bodies and how others experience us as leaders through their perceptions of our bodily presence.

By Ron Passfield – Copyright (Creative Commons license, Attribution–Non Commercial–No Derivatives)

Image source: courtesy of rawpixel on Pixabay

Disclosure: If you purchase a product through this site, I may earn a commission which will help to pay for the site, the associated Meetup group and the resources to support the blog.